Office Admin.

Job Description

Provide fundamental clerical and administrative support to maintain organized and efficient office operations. Assist in managing incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution to designated recipients. Perform basic data entry tasks, including updating records, spreadsheets, and databases, contributing to accurate and up-to-date documentation. Support office organization by filing, photocopying, scanning, and maintaining neat and orderly workspaces. Greet and direct visitors and guests in a professional and friendly manner, creating a welcoming atmosphere. Answer and direct incoming calls to the appropriate individuals or departments, providing assistance and information as needed. Assist in scheduling appointments, meetings, and events, ensuring effective time management for staff. Handle routine administrative tasks, such as ordering office supplies and maintaining inventory levels.

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate distribution.
• Perform basic data entry tasks, including updating records, spreadsheets, and databases.
• Support office organization through filing, photocopying, and scanning.
• Maintain neat and orderly workspaces.
• Greet and direct visitors and guests in a professional and friendly manner.
• Answer and direct incoming calls to the appropriate individuals or departments.
• Assist in scheduling appointments, meetings, and events.
• Handle routine administrative tasks, such as ordering office supplies and maintaining inventory levels.
• Enter timing for employees.

Essential Skills

• Clerical skills
• Data entry proficiency
• Administrative support experience
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

Additional Skills & Qualifications

• Basic computer skills
• Familiarity with office software applications
• Experience in timekeeping and using timekeeping software

Work Environment

Located in the Birmingham Office in Birmingham, AL, this position requires on-site work. The office environment is professional and organized, promoting efficient operations and a welcoming atmosphere for visitors.

This is a Contract position based out of Birmingham, AL.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Birmingham,AL.

This position is anticipated to close on Apr 30, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.