About the Role
We are seeking a detail‑oriented and highly organized Logistics Specialist to support daily logistics, administrative, and financial coordination across North American operations. This role is responsible for customer order processing, transportation coordination, invoice reconciliation, accounts payable/receivable posting, and general administrative support.
You will work closely with logistics, operations, and finance teams to ensure accurate documentation, timely order fulfillment, and dependable financial recordkeeping within SAP or similar ERP systems.
Role Breakdown:
- Logistics & Order Processing – 33%
- Accounts Payable / Receivable & Reconciliation – 33%
- Administrative Support – 34%
Key Responsibilities
Logistics & Order Processing
- Enter and process customer orders accurately in SAP or similar ERP software.
- Coordinate with warehouses and logistics partners to prepare and ship orders.
- Assist in arranging transportation for inbound and outbound shipments.
- Maintain shipment documentation, including bills of lading and delivery confirmations.
- Track shipment status and communicate updates internally.
- Maintain shipment and inventory records.
- Support issue resolution related to transportation or documentation discrepancies.
Accounts Payable / Receivable & Reconciliation
- Process and verify vendor invoices, including logistics‑related expenses.
- Match invoices with purchase orders and related shipping documents.
- Post vendor invoices and customer payments within SAP.
- Organize and maintain financial documents and records.
- Reconcile supplier statements and logistics invoices.
- Post daily cash activity.
- Support monthly financial close processes.
Administrative Support
- Provide administrative assistance across logistics, operations, and finance functions.
- Maintain electronic filing systems for orders, invoices, and shipment records.
- Prepare weekly and monthly operational reports.
- Maintain updated customer, vendor, and carrier records.
- Support communication and coordination between sales, logistics, and finance.
- Assist with document preparation and reporting needs.
Education & Experience
- Bachelor’s or Associate degree in Supply Chain, Business Administration, Accounting, Finance, or a related field.
- 0–3 years of experience in logistics, operations support, accounting support, or administrative roles.
- Experience with ERP systems (SAP preferred).
- Background in logistics, distribution, or manufacturing is a plus.
Skills & Abilities
- Basic knowledge of SAP or other ERP systems.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Strong organizational and data‑management skills.
- High accuracy and attention to detail.
- Ability to handle multiple tasks and deadlines.
- Strong communication and interpersonal skills.
Competencies
- Attention to detail.
- Professional and clear communication.
- Strong time‑management and organizational abilities.
- Analytical thinking and problem‑solving.
- Effective team collaboration.
- Commitment to continuous improvement.
