Flora Pettit PC, an established central Virginia and Shenandoah Valley law firm that highly values its employees, seeks an extremely organized Litigation Legal Assistant / Paralegal for its Charlottesville, Virginia office. Successful candidates must understand and maintain client confidentiality and information safeguarding, as well as demonstrate strong interpersonal skills. Responsibilities include performing complex and detailed clerical, administrative, and secretarial duties to assist paralegals and attorneys in the representation of clients. Attention to detail, a high level of organization, and working efficiently within a team are essential to be successful in this position.
Flora Pettit is an Equal Opportunity Employer. Our firm offers competitive salary, health, life, and disability insurance, 401(k), and a working environment that highly values our staff and their professional development.
Essential Functions
· Keeps clients informed by maintaining contact, scheduling meetings, and communicating case progress
· Maintains an up-to-date list of active files for supervising attorney which contain filing deadlines that need to be calendared
· Maintains and updates attorney’s calendar
· Works with attorneys to develop legal arguments, motions and other case filings
· Develop a case file indexing system that can be used as an active archive for all ongoing and completed cases
· Utilize existing files and a variety of other research resources to develop information for pending cases
· Draft documents, letters and other correspondence to other counsel, courts, and clients
· Meet with attorneys, clients, and other professionals to discuss assigned cases or projects.
· Drafts legal documents including routine pleadings and motions, affidavits, and interrogatories, files motions and pleadings according to judicial procedures.
· Researching and drafting grant deeds, trust transfer deeds, and supporting documents
· Drafting foreclosure documents, including fiduciary reports/accountings
· Researches and analyzes statutes, regulations, legal articles, judicial decisions, and other legal
sources; provides written analysis to attorneys
· Interviews clients and witnesses and prepares summaries of their statements
· Prepares, organizes, stores, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items
· Assists attorneys with trial preparation, which may include attending trials and hearings
· Works with attorneys to ensure timely dispatch of accurate bills at the end of each month
· Track and monitor CLE hours for attorneys
Competencies
· Proficiency with typical office software applications, including Adobe and Microsoft Office Suite
· Communicates effectively and professionally verbally and in writing
· Understands and follows written and verbal directions
· Exercises office organizational skills such as paper and electronic filing and managing multiple priorities
· Establishes and maintains effective working relationships with coworkers, supervisors, other departments/offices, and other agencies
· Works independently and apply logic to solve problems
· Maintains a high level of professionalism and confidentiality
· Effectively proofreads for accurate grammar, punctuation, and spelling
Benefits: