Legal Specialist

Trustpoint.One has an immediate opening for a Legal Operations Specialist with a corporate legal department for a contract-to-hire opportunity. This hybrid role is based in Philadelphia and plays a key part in supporting litigation operations, financial reporting, and settlement processes. The ideal candidate will collaborate closely with internal stakeholders and outside counsel to ensure accuracy, compliance, and efficiency across legal and financial workflows.

Location: Philadelphia, PA (Hybrid - 3 days onsite per week)

Schedule: Full-Time

Key Responsibilities

Litigation Support

• Prepare and review quarterly and annual litigation reports, including accrual forecasts (asbestos matters included)
• Coordinate with outside counsel to gather case updates, budgets, and projections
• Assist in developing and maintaining litigation budgets and forecasting tools

Financial Reporting & Systems

• Administer Legal Tracker, including invoice processing, approvals, and vendor onboarding
• Ensure compliance with billing guidelines and internal policies
• Manage accruals and monitor budgets against allocations
• Coordinate tax-related matters and ensure accurate invoice coding within SAP and Legal Tracker
• Perform daily quality control checks between Legal Tracker and SAP, resolving discrepancies

Settlement Processing

• Prepare and process settlement payments in coordination with claims adjusters and treasury
• Draft, submit, and track settlement check requests, ensuring proper approvals and documentation
• Partner with accounts payable, insurance teams, and outside counsel to manage payment timelines
• Track settlement reimbursements and confirm payments
• Follow established SOPs for settlement processing and invoice creation

Operational Support

• Provide helpdesk support to internal legal teams and external vendors using Legal Tracker
• Assist with vendor setup in SAP and assignment within Legal Tracker
• Collaborate with internal teams to resolve system and workflow issues

Qualifications

• 3+ years of experience in legal operations, litigation support, or legal finance
• Advanced proficiency in Microsoft Excel
• Experience with Legal Tracker, SAP, or similar e-billing/financial systems
• Strong understanding of litigation processes, accruals, and budgeting
• Excellent attention to detail with strong organizational and analytical skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills with the ability to work cross-functionally

Additional Details

• Contract-to-hire opportunity
• Full-time, non-exempt role
• Collaborative, team-oriented environment with exposure to both legal and financial operations
• Candidates must be able to work at a computer for extended periods

Qualified and interested candidates are encouraged to submit a resume for immediate consideration.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Physical Requirements

• Must be able to perform essential duties satisfactorily with reasonable accommodations
• Work is generally performed sitting, talking, hearing, and typing
• This is a high-volume screen-based role, requiring constant, prolonged computer usage, including but not limited to: reviewing documents, managing visual content, and attending virtual meetings
• Visual acuity required for computer use, data analysis, and extended reading
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing and document handling
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry items weighting up to 30 pounds

Remote Work & Information Security Requirements

Employees in this role are expected to maintain a work environment that supports the protection of confidential, proprietary, and client-sensitive information, consistent with Company policies and applicable legal and regulatory requirements.

To support these obligations, individuals in this role should be able to:

• Maintain a secure and reliable internet connection capable of supporting required systems and applications
• Utilize company-issued or approved technology, including compliance with required security tools (e.g., VPN, multi-factor authentication, endpoint protection)
• Conduct work in a manner that protects the confidentiality of information, including taking reasonable steps to prevent unauthorized access, viewing, or disclosure of sensitive materials
• Follow all applicable information security, data privacy, and acceptable use policies as communicated by the Company
• Promptly report any suspected security incidents, breaches, or system vulnerabilities in accordance with Company protocols

Workplace Monitoring & Data Use Notice

To protect client and Company systems, data, and confidential information, Trustpoint may implement reasonable administrative, technical, and physical safeguards, which may include monitoring of Company-provided systems, devices, and networks, consistent with applicable law.

In certain roles, individuals may perform work within client-controlled environments, including client systems, platforms, or physical worksites. In such cases, work activities may also be subject to the client’s applicable policies, procedures, and monitoring practices.

Trustpoint does not control client monitoring practices but expects that any such practices will be conducted in accordance with applicable laws and contractual obligations. Additional information regarding applicable policies will be provided during the onboarding process or prior to assignment, as appropriate.

Client Specific Requirements Notice

Certain roles may be subject to additional client-specific screening, compliance, or credentialing requirements. Any such requirements will be communicated at the appropriate stage of the hiring process and will be administered in accordance with applicable federal, state, and local laws.

Pay Transparency Notice

Pursuant to applicable law, this position includes a good-faith salary or hourly range at the time of posting. The final compensation offered will be determined based on factors including, but not limited to, relevant experience, skills, education, geographic location, and business needs.

Equal Employment Opportunity Statement

Trustpoint provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type. Employment decisions are made without regard to any protected characteristic under applicable federal, state, or local law.