Billing Specialist and Legal Assistant

Company Description

Twin Earth, LLC is a breastfeeding medicine clinic committed to providing expert support to families navigating feeding challenges. We offer evidence-based, medically informed lactation care with a holistic, root-cause approach that supports parents, babies, and families as a whole.

The Legal Mama is a family-centered law firm focused on estate planning, legacy planning, and life insurance strategy for moms and families with young children. We help parents create clear, practical plans that protect their kids, preserve their assets, and ensure their wishes are carried out without confusion or burden on loved ones. Our approach blends legal expertise with real-life understanding, making planning accessible, intentional, and aligned with how families actually live.

Role Description:

This is a multifaceted position that supports two closely-connected businesses under one roof. This is a full-time, on-site role in Minnetonka, MN, for a Billing Specialist and Legal Assistant all in one. This is not a traditional administrative role. It is a high-trust, highly organized position responsible for managing both medical billing operations and a small amount of legal administrative support, ensuring seamless client experiences across both practices.

The successful candidate will be a central operational support point for both teams, balancing precision, confidentiality, and client care in two regulated environments.The successful candidate will manage billing and invoicing processes for the clinic, ensure timely handling of payments and claims, and maintain organized financial records. Additionally, the role includes preparing and assembling legal documents, supporting administrative tasks, and providing assistance for client signing of documents. Exceptional organizational skills and attention to detail are essential for success in this multifaceted position.

The Details:

This position is best suited for someone who is solutions-driven and not afraid of a challenge. This person will perform duties similar to both a paralegal and a healthcare billing/accounting administrator. This is not just a back-office position; it is also client facing. 

• Document preparation
• Document signings with clients in person
• Client and patient education event support 
• Confirming eligibility with health insurance companies
• Submitting healthcare claims and reconciliation 
• Communicating with health insurance companies via phone and secure web portals
• Maintaining HIPAA and all applicable confidentiality/privacy policies 

Schedule:

• Scheduling is flexible with a combination of on-site and teleworking hours. 
• Billing work will be done during typical 9am-5pm business hours as most health insurers are only available during those times
• Document signings will be done during typical 9am-5pm business hours most of the time, but may be scheduled outside typical business hours on a case by case basis.
• Client education events are sometimes after hours, no more than once a month.
• Full time and probationary period after training is complete. 
• Flexible holidays and personal days with advance notice

Compensation:

• $20-$23/hr to start, depending on experience, performance review every 6 months after initial probationary period
• Potential to earn bonuses/commissions
• Corporate wellness program includes natural supplements, herbs, and therapy pets on site.

Qualifications:

• Proficiency in legal/medical tasks such as document preparation, printing, and communication with clients and patients
• Strong communication and interpersonal skills
• Experience providing administrative assistance in an office or clinic setting
• Familiarity with billing processes, invoicing, and financial record management
• Excellent organizational and multitasking abilities
• Ability to handle confidential and sensitive information with discretion
• Bachelor’s degree in a related field or relevant work experience
• Experience in a healthcare or legal environment is a plus