Legal Secretary - Houston, Texas

Thompson Coe, an Insurance Defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates must have the following knowledge, skills and abilities:

Job Duties:

• Provides administrative support to litigation attorneys in the practice of law; may require some appellate work;
• Assists in preparing for hearings, trials, mediation, arbitration, depositions, meetings, etc. in a fast-paced, high-volume litigation practice;
• Types pleadings, discovery, briefs, status reports, and correspondence from dictation;
• Maintains, organizes, and manages client files;
• Knowledge of state and federal litigation deadlines – docket/calendar deadlines;
• Exercises discretion and maintains information of a confidential nature;
• Experience using a document management system; preferably iManage;
• Ability to E-file in both State and Federal courts;
• Maintain attorney calendars;
• Open new client/matter files, request conflict checks;
• Complete check requests/tracking and entering invoices;
• Enters attorney time into the billing system;
• Assists with providing coverage when "buddy" secretary is out of the office (ability to work as a team);
• Superior written and communication skills;
• Handles multiple tasks simultaneously;
• Works occasional overtime, as needed;
• Other duties as assigned;

Qualifications:

• Five (5+) plus years of recent litigation experience in a law firm; preferably insurance defense;
• Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills;
• High proficiency in MS Office Suite;
• Ability to operate standard office equipment;
• Ability to turn constructive feedback into best practices for future use;
• Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities;
• Ability to read and understand attorney mail and email;
• Ability to work positively within a team environment;
• Typing speed of 65+ words per minute;