Job Title: Trusts & Estates Administrative Assistant
Location: Princeton, NJ (Full-Time, On-Site)
Overview:
A well-established and highly regarded law firm in Princeton, NJ is seeking a detail-oriented and proactive Administrative Assistant to support its Trusts & Estates practice. This is a full-time, on-site role offering the opportunity to work closely with attorneys on sophisticated estate planning and administration matters in a collaborative, professional environment.
Key Responsibilities:
- Provide administrative support to attorneys within the Trusts & Estates group
- Prepare, format, and proofread estate planning documents (wills, trusts, powers of attorney, etc.)
- Assist with trust and estate administration, including organizing client files and tracking key deadlines
- Manage attorney calendars, schedule meetings, and coordinate client communications
- Handle client intake, correspondence, and general inquiries with professionalism and discretion
- Maintain and organize physical and electronic files
- Assist with billing, time entry, and expense tracking as needed
- Liaise with clients, courts, and financial institutions when appropriate
Qualifications:
- 3+ years of administrative experience within a law firm, with exposure to Trusts & Estates strongly preferred
- Familiarity with estate planning documents and terminology
- Strong organizational skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and work in a fast-paced environment
- Proficiency in Microsoft Office (Word, Outlook, Excel); experience with legal software is a plus
- High level of professionalism and ability to handle confidential information
What They’re Looking For:
- A team player with a positive, can-do attitude
- Someone who is reliable, polished, and client-facing
- Strong follow-through and the ability to anticipate needs
Compensation & Benefits:
- Competitive salary (commensurate with experience)
- Comprehensive benefits package
- Stable, collegial firm environment with long-term growth potential
