The Position
Best & Sharp is a civil litigation defense firm in Tulsa, OK and we are searching for a full-time Legal (Administrative) Assistant to join our incredible team. We are looking for a professional who values teamwork, believes that details matter, produces excellent work product and wants to be part of a firm rooted in integrity and excellent client service. We offer great benefits, including medical, dental, vision, 401K and 401K match, Teladoc, vacation, PTO, paid holidays, life insurance, employee parking, and gym membership. This is a full-time, on-site role. Office hours are 8 am to 5 pm Monday through Friday.
Responsibilities include:
- Perform administrative duties including creating and preparing correspondence and pleadings
- Proof, verify, and edit documents for accuracy, clarity, and formatting consistency
- Monitor and review email, mail, correspondence, pleadings, and scheduling orders from the court; calculate due dates, and ensure all dates are accurately calendared
- Review task list and calendar daily to ensure deadlines are met
- Organize workload to get time-sensitive documents out in a timely manner
- Accurately file correspondence, records, and other documents in document management system
- Communicate professionally with attorneys, staff, clients, opposing counsel, and court personnel
- Coordinate multi-document filings in Federal, Circuit and State courts, including E-filings
- Assist attorneys in all stages of litigation cases from onset through post-trial
- Schedule appointments and travel, depositions, and obtain court reporters and videographers
- Assist with preparing trial notebooks and summarizing depositions
Qualifications and Experience:
- 2 to 5+ years as a Legal Assistant in a law firm
- Effective communication skills, both written and verbal
- Attention to detail and the ability to handle multiple priorities
- Excellent time management and the ability to work efficiently in a dynamic team environment
- Familiarity with legal software and Microsoft office tools
- Associate's degree preferred