Legal Assistant

York Howell

South Jordan, UT

We are seeking a detail-oriented and organized Legal Assistant to join our team. The position involves assisting an Estate Planning Attorney/Partner with various administrative tasks and functions. The Attorney/Partner needs an awesome person to join an awesome team. The team (and entire Firm) is fun, very welcoming and continually growing. The ideal candidate is proactive, reliable, and comfortable managing multiple responsibilities in a fast-paced environment. Applicant welcome to start as soon as possible.

Values:

Confident
Dependable
Detail Oriented
Respectful
Grateful

Key Responsibilities:

Onboard new clients and ensure all intake information is complete and accurate
Prepare client binders, documents and materials for signing meetings
Witness and notarize client documents (no current notary required)
Assist with forming LLCs and related business filings
Manage file closing procedures and ensure proper recordkeeping
Scan, upload, and maintain digital and physical files
Assist with client calls and scheduling appointments
Provide general administrative support to the team as needed
Maintains organized workflow process and task management to see all projects through to completion

Qualifications:

Administrative/Receptionist experience in an office environment strongly preferred, ideally more than 1 year
Excellent interpersonal and communication skills, verbally and in writing (including grammar & spelling)
Ability to learn existing procedures & organizational system and take direction/feedback graciously
After training, ability to work independently, take initiative and to multitask and prioritize, often under pressure and deadlines
Detail-oriented, organized and systematic
Professional appearance, reliable, with a good attendance record
Knowledge of confidentiality practices and procedures and ability to comply with them
Experience and proficiency with Microsoft Office Suite preferred

Training & Performance Expectations:

Initial training period will take place over the first 60–90 days, with hands-on guidance and support
By the end of the training period, the goal is for this role to be largely self-sufficient in managing daily responsibilities and tasks
Success in this role is measured by accuracy, organization, timeliness, and the ability to follow tasks through to completion
Consistent communication, reliability, and maintaining a high level of client service are essential
This position requires someone who takes ownership of their role, proactively manages their workload, and contributes positively to the team

Application Process:

Applicants will be asked to submit a short virtual interview video as part of the hiring process

M-F, Full-time wage commensurate with experience. We offer a competitive benefits package after 90 days, 401(K) match after one year, and paid time off. Hiring contingent upon passing a background check and drug screen. We are an equal opportunity employer.

Job Type: Full-time

Benefits: