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Position Summary:
Our client is seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management.
This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.
Key Responsibilities:
- Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings
- Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management
- Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution
- Coordinate court appearances, virtual hearings (Zoom) mediations, and related documentation
- Serve as a point of contact with courts, registries of deeds, vendors, and courier services
- Handle administrative tasks such as bankruptcy notifications and certified document requests
- Maintain and organize case files, including opening, closing, and archiving files
- Assist with office operations, including supplies, mail, and coordination with building management and IT support
- Process invoices, filing fees, reimbursements, and expense-related items
- Maintain attorney bar memberships, CLE registrations, and licensing renewals
- Provide support for priority deadlines, rush filings, and special projects
Qualifications:
- High school diploma required; an Associate's or Bachelor's degree or certification is a plus
- 2–3 years of administrative or legal assistant experience preferred
- Experience supporting a legal, litigation, or banking environment is a plus, but not required
- Strong proficiency with Microsoft Office (Word, Excel) and ability to learn legal case management systems
- Excellent organizational and time management skills with the ability to multitask effectively
- Strong written communication and proofreading skills with attention to detail
- Professional communication skills and the ability to interact with internal and external stakeholders
- Ability to manage confidential information with discretion and professionalism
Work Environment:
- Hybrid schedule: 4 days in-office, 1 day remote
- Fast-paced, deadline-driven legal environment
Benefits:
- Comprehensive medical, dental, vision, and prescription coverage
- Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
- Short-term and long-term disability and life insurance
- 401(k) and pension plan
- Generous paid time off (22 days PTO) and 11 paid holidays
