Legal Administrative Assistant

Job Title: Legal Administrative Assistant

Location: Pompano Beach, FL (Onsite – 5 days/week, 8:30 AM – 5:00 PM)

Duration: Direct Hire

Salary Range: $55K – $60K/annually

Job Description:

We are seeking a detail-oriented Legal Administrative Assistant to support internal legal and compliance operations within a regulated environment. This is an in-house administrative role focused on licensing, corporate registrations, and regulatory documentation—no litigation exposure required.

The ideal candidate will collaborate cross-functionally with internal teams and legal leadership to ensure accurate documentation, timely filings, and adherence to compliance standards.

Key Responsibilities

• Support licensing activities, corporate registrations, annual filings, and governance documentation
• Prepare, format, and maintain professional legal and business documents
• Manage and track compliance deadlines to ensure timely submissions
• Review and update customer-facing and internal documentation for accuracy and consistency
• Identify gaps, redundancies, and inconsistencies in documentation and processes
• Maintain and improve record-keeping systems for efficiency and compliance
• Assist with document execution using DocuSign, PDFs, and Microsoft Office tools
• Provide administrative support to Legal leadership as needed

Qualifications

• Minimum 3 years of experience as a Legal Administrative Assistant or Executive Assistant
• Experience working in a regulated environment (e.g., healthcare, pharmacy, manufacturing, or government-regulated industries) preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience handling DocuSign and PDF documentation
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines

Ideal Candidate Profile

• Highly detail-oriented with strong follow-through
• Process-driven mindset with a focus on accuracy and compliance
• Proactive and able to identify and solve administrative gaps
• Professional, discreet, and able to handle sensitive information
• Comfortable working in a structured, onsite environment

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.