Legal Administrative Assistant

Job Title: Legal Administrative Assistant Growth Path.

Company: Ravenell Law, LLC Location: Elkins Park, PA 19027

In-Office Hours: Monday – Friday, 10:30 AM – 5:30 PM Compensation: $30,000 – $36,500 annually, W-2, based on experience PTO: Two weeks paid time off annually, available after 90 days of employment

About Ravenell Law, LLC

Ravenell Law, LLC is a growing boutique estate planning and estate administration law firm serving families, entrepreneurs, and individuals across Pennsylvania and New Jersey. We do meaningful work — helping people protect their families, their assets, and their legacy at some of the most important moments of their lives.

We are a small, focused team at an exciting stage of growth. The person who joins us now will not be one of fifty administrative employees. They will be a foundational part of how this firm operates — with direct access to the attorney, real responsibility from day one, and a clear path to a senior client-facing role as the firm scales.

If you are looking for a place where your work actually matters and where you can grow into something, this is it.

About This Role

We need a sharp, organized, dependable person to be the operational backbone of the firm. You will keep the calendar running, the files in order, the clients informed, and the attorney focused on legal work. You do not need a law degree. You need to be detail-oriented, good on the phone, fast with technology, and someone who takes pride in doing things right the first time.

This role starts at the administrative level and is intentionally designed to grow. As you master the fundamentals and develop familiarity with the firm's clients and workflows, you will take on expanding responsibility in client communication and case coordination — moving into the full Client Services Coordinator role. That is a real promotion with real expanded duties, not a title change.

The hours are 10:30 AM to 5:30 PM. No early mornings.

What You Will Do

Administrative Operations

• Manage the attorney's calendar in Microsoft Outlook — schedule consultations, sync appointments, send reminders, confirm meetings
• Answer and manage incoming phone calls and emails professionally
• Greet clients and create a welcoming, professional office environment
• Handle incoming and outgoing mail and coordinate document execution logistics

File and Records Management

• Scan, label, and organize documents into Dropbox according to firm filing conventions
• Maintain organized digital and physical client files — nothing gets lost, everything is findable
• Prepare client binders, estate planning execution packages, and correspondence packets
• Assist with the transition from physical to fully digital file management

Client and Case Support

• Enter and maintain client information in Lawmatics, the firm's case management platform
• Assist with new client intake — collect information, open files, enter data
• Follow up with clients on outstanding documents and appointment confirmations
• Serve as a communication bridge between clients and the attorney

Operations

• Learn and consistently use firm platforms: Lawmatics, Microsoft Outlook, Dropbox, and LEAP
• Participate in regular check-ins to report on task status and flag anything that needs attorney attention
• Help identify gaps in workflow and support process improvements as the firm grows

What We Are Looking For

Required:

• Strong written communication — you proofread your own work and spelling matters to you
• Proficiency in Microsoft Outlook — calendar, email, scheduling
• Comfortable learning new software quickly
• Highly organized, detail-oriented, and reliable
• Professional and warm on the phone
• Punctual — this is an in-office position and showing up matters

Preferred (We Will Train the Right Person):

• Prior experience in a law office, medical office, or professional services environment
• Familiarity with Dropbox, Lawmatics, or any CRM or case management platform
• Experience with document scanning and digital records management
• Basic understanding of estate planning or legal terminology

The Growth Path

This is not a lateral move. It is a launchpad. As you demonstrate competence and reliability, your responsibilities will expand - more client contact, more case coordination, more ownership of firm operations. The Client Services Coordinator role is a real next step with expanded duties and compensation. We are building something here and we want the right person to build it with us.

Compensation and Details

• Salary: $30,000 – $36,500 annually, W-2, based on experience
• Schedule: Monday – Friday, 10:30 AM – 5:30 PM
• Paid Time Off: Two weeks annually, available after 90 days of employment
• Location: In-office, Elkins Park, PA 19027
• Start Date: As soon as the right person is identified

Health insurance is not currently offered. We are a growing firm and our benefits package will expand as the firm grows.

To Apply

Send your resume and two or three sentences about why this role interests you.

We read every application. Attention to detail starts here. Please proofread before you submit.

• Ravenell Law, LLC is an equal opportunity employer.