Human Resources Coordinator
United Staffing Associates is recruiting on behalf of a biopharmaceutical supplier seeking a Human Resources Coordinator to join their People Operations team. This role provides essential administrative and transactional HR support across the employee lifecycle, with a strong focus on accuracy, compliance, confidentiality, and service excellence. The ideal candidate is detail-oriented, professional, and eager to build a long-term foundation in Human Resources within a fast-paced, regulated environment.
Position Overview
The Human Resources Coordinator provides essential administrative and transactional support to the People Operations team, ensuring accuracy, compliance, and timeliness in the delivery of HR services across the employee lifecycle.
This role supports a variety of HR activities including onboarding, employee data management, HRIS updates, personnel record maintenance, and general employee inquiries. The HR Coordinator is a primary point of contact for day-to-day operational needs and collaborates closely with HR Generalists, Senior Coordinators, and the Centers of Excellence (CoEs) including Workforce Strategy & Total Rewards, Payroll, Talent Acquisition, and Learning & Development to ensure the integrity and consistency of HR operations.
This position requires strong attention to detail, confidentiality, and customer service skills. The Coordinator is expected to learn, grow, and develop foundational HR knowledge while contributing to the overall efficiency and professionalism of the People Operations function.
Essential Functions and Duties
- Support the execution of HR lifecycle activities including onboarding, status changes, and off-boarding documentation.
- Prepare new hire packets, coordinate completion of employment forms, and assist with scheduling new hire orientations.
- Partner with the Talent Acquisition CoE to facilitate pre-employment checks, onboarding documentation, and I-9 verification.
- Maintain employee documentation in both physical and electronic personnel files, ensuring accuracy and confidentiality.
- Process employee separations, ensuring proper documentation, deactivation requests, and final file completion.
- Perform accurate and timely data entry into HR systems for hires, transfers, and other employee transactions.
- Validate employee data and identify discrepancies for correction in collaboration with HRIS & People Analytics CoE.
- Maintain organizational charts, employee lists, and HR databases as directed.
- Assist with generating routine HR reports including headcount, roster changes, and compliance training completion.
- Track and follow up on pending forms, documentation, or system updates to ensure process completion.
- Serve as a first point of contact for general HR inquiries, escalating complex matters to the Senior Coordinator or Generalist.
- Respond promptly and professionally to questions about HR processes, forms, and documentation requirements.
- Provide logistical support for HR programs, employee events, and compliance training sessions.
- Demonstrate professionalism and confidentiality in handling employee information and sensitive issues.
- Maintain a positive, service-oriented attitude that supports both employees and HR team members.
- Ensure all employee documentation meets company standards and regulatory requirements for accuracy and retention.
- Conduct basic file audits to ensure compliance with I-9, EEO, and wage notice requirements.
- Maintain security of HR records and protect employee privacy in accordance with company policy and law.
- Assist with preparation of documentation for audits or compliance reviews as directed by HR leadership.
- Support HR team members in day-to-day People Operations tasks including data entry, communication, and reporting.
- Coordinate with CoEs to ensure consistent application of HR processes and timely information flow.
- Partner with Payroll and IT on new hire system setups, data transfers, and termination coordination.
- Assist with HR projects, trainings, and team initiatives by providing scheduling, documentation, and logistics support.
- Proactively identify small process improvements and share recommendations with HR leadership.
- Develop foundational understanding of HR policies, systems, and compliance requirements.
- Participate in HR team meetings, trainings, and cross-functional projects to expand knowledge and skillset.
- Demonstrate initiative in learning new systems, processes, and regulations relevant to HR operations.
- Seek mentorship and feedback from Senior Coordinators and Generalists to strengthen technical and professional competencies.
General Responsibilities:
- Adheres specifically to all company policies and procedures, Federal and State regulations, and laws.
- Display dedication to position responsibilities and achieve assigned goals and objectives.
- Always represent the Company in a professional manner and appearance.
- Understand and internalize the Company's purpose.
- Display loyalty to the Company and its organizational values.
- Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
- Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our workforce in actions, words, and deeds.
- Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
- Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
- Other duties as assigned.
Education, Knowledge, Skills, and Experience Required
- One (1) to two (2) years of administrative, office, or HR-related experience required. Experience supporting an HR or payroll department preferred.
- Demonstrated accuracy and reliability in processing documentation and managing multiple priorities.
- High school diploma or equivalent required.
- In lieu of a degree, demonstrated administrative experience in a professional setting.
- Associate degree in Business Administration, Human Resources, or related field preferred.
- Coursework or certification in Human Resources fundamentals preferred.
- Basic understanding of HR functions including onboarding, documentation, and HR data management required.
- Working knowledge of administrative practices and confidentiality standards.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook, Teams) required. Intermediate proficiency in Excel for data tracking and reporting preferred.
- Prior exposure to HRIS platforms such as Dayforce, Paycom, Workday, or ADP preferred.
- Exposure to HR systems, databases, or electronic record-keeping tools.
- Awareness of general employment compliance requirements (I-9, EEO, wage and hour).
- Strong customer service orientation and professional communication skills.
- Exceptional attention to detail and commitment to accuracy.
- Strong organizational skills and ability to manage multiple tasks simultaneously.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Effective written and verbal communication skills.
- Ability to work collaboratively within a team environment.
- Interest in developing a long-term career in Human Resources.
- Ability to anticipate team needs and take initiative on routine tasks.
- Industry recognized Human Resources Certificate or aPHR preferred.