Position Summary:
We are looking for an HR Coordinator to support the day-to-day HR operations, including onboarding, HR administration, payroll, facilities coordination, and employee data management. This role partners closely with managers and employees to ensure a positive employee experience, accurate HR and payroll data, and consistent application of HR processes across the organization.
Based in the San Diego area, this role is primarily remote with an expectation of working in the office approximately once per week.
This position is ideal for someone with 2–4 years of HR experience who is ready to take ownership of core HR responsibilities—including end-to-end payroll after training—while working with both people and data. The HR Coordinator is expected to operate effectively in a fast-paced, evolving environment, take initiative in managing assigned responsibilities, and leverage tools such as AI to improve efficiency and quality of work.
Key Responsibilities:
- Provide day‑to‑day HR support to managers and employees on a range of HR topics (e.g., onboarding, leaves, basic policy questions).
- Own and manage key HR coordination processes, including new hire onboarding, employee changes, and offboarding tasks.
- Maintain accurate employee records in the HRIS and payroll systems, ensuring timely updates for new hires, terminations, job changes, and compensation changes.
- After training, own the end‑to‑end payroll process with HR oversight: prepare and validate payroll data (preferred system: Paylocity), review timecards, process changes, reconcile reports, and coordinate with accounting.
- Provide light facilities coordination under HR (e.g., schedule and track annual fire extinguisher servicing, coordinate HVAC checks and other office maintenance with property management, support office vendor scheduling as needed.
- Coordinate and track completion of required HR documentation, trainings, and compliance activities.
- Prepare and run standard HR and payroll reports; support audits and data requests with accurate, timely information.
- Thoughtfully leverage tools, including AI where appropriate, to draft communications, create checklists, organize data, and streamline recurring HR and facilities tasks while maintaining accuracy and confidentiality.
- Collaborate on HR and facilities‑related projects and process improvements, sharing ideas to improve efficiency, employee experience, and controls.
- Own follow‑up on assigned items, ensuring next steps are completed and stakeholders are kept informed.
- Respond to employee inquiries with a strong customer‑service mindset, escalating more complex issues as appropriate.
Required Qualifications:
Education & Experience
- Bachelor’s degree in Human Resources, Business, or a related field preferred (or equivalent experience).
- 2–4 years of HR experience in a coordinator, assistant, or similar HR operations role.
- Hands‑on experience supporting payroll; interest and capability to fully own payroll after training.
- Experience with Paylocity is strongly preferred; experience with another HRIS/payroll system and ability to learn Paylocity quickly is acceptable.
Skills & Competencies
- Strong written and verbal communication skills.
- Ability to build effective relationships, provide a helpful service experience, and maintain strict confidentiality.
- Solid organizational skills and attention to detail, with a strong sense of urgency, follow‑through, and reliability on deadlines.
- Required experience working in HRIS and Microsoft Office (Word, Excel, Outlook).
- Strong prioritization and managing multiple tasks in a fast‑paced, dynamic environment.
- Demonstrated ownership mindset, with willingness to take responsibility for processes and projects (including payroll and facilities tasks) and see them through to completion.
- Eagerness to learn, share ideas for improving processes, seek feedback, and grow into broader HR responsibilities over time.
- Openness to adopting new technologies and using tools like AI to enhance quality, speed, and consistency of HR work, while exercising sound judgment.