HR Analyst – Events & Conference Coordination
Estimated Duration: April 2026 – April 2027; Potential Extensions
Location: Nashville, Tennessee 37243 – Hybrid
Pay Rate - USD 18 Per Hour
We are seeking a detail-oriented HR Analyst to support event coordination, administrative operations, and stakeholder engagement. This role is ideal for someone who enjoys managing logistics, supporting conferences and workshops, and ensuring seamless execution of events in a fast-paced environment.
This position requires strong organizational, communication, and project coordination skills to help deliver high-quality professional events and initiatives.
Key Responsibilities
- Support the planning and execution of conferences, workshops, and meetings, ensuring logistics, materials, and schedules are managed effectively.
- Create event advertisements and marketing materials using graphic design tools.
- Assist with survey creation and data collection using online survey platforms.
- Provide administrative coordination, including preparing documentation, scheduling, and organizing event materials.
- Coordinate with internal teams, vendors, partners, and stakeholders to ensure successful event delivery.
- Maintain accurate records, event logistics tracking, and documentation.
- Manage multiple concurrent projects and deadlines in a dynamic environment.
- Support on-site event setup and execution, including vendor coordination and attendee assistance.
- Prepare post-event summaries and communications and assist with administrative close-out activities.
Required Skills
- Strong event coordination or project management experience
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and deadlines simultaneously
- Strong attention to detail and organizational skills
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
Preferred Qualifications
- Experience creating Canva projects from blank templates
- Familiarity with survey platforms such as Qualtrics or SurveyMonkey
- Bachelor’s Degree or equivalent professional experience
What a Typical Day May Look Like
- Designing promotional materials and event communications
- Reviewing event registration data and supporting outreach efforts
- Coordinating speakers, vendors, and event logistics
- Collaborating with cross-functional teams to ensure event readiness
- Assisting with on-site event execution and participant support
- Preparing post-event documentation and administrative follow-ups
Pre-Screening Questions
- Describe your experience planning or coordinating conferences, workshops, or events.
- What administrative tasks have you handled related to event planning (scheduling, venues, catering, budgets)?
- How do you track multiple event logistics and deadlines?
- Do you have experience managing event registrations or attendee databases?
- What is your proficiency level with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)?
- What interests you most about working in event and conference management?
- Why do you believe you are a strong fit for this role?
If you are passionate about event coordination, stakeholder engagement, and delivering high-quality professional experiences, we encourage you to apply.
