Grants Management Specialist (Senior Program Officer)

JobSummary

The Office of Library Services provides grants to enhance the quality of library services in all types of libraries, and grants to support education and training in library, archival and information science. Some of the grant programs include the National Leadership Grant, the Laura Bush 21st Century Librarian Program, and the Native American and Native Hawaiian Library Service programs, etc.

LowGrade

13

HighGrade

13

PromotionPotential

13

SubAgencyName

Institute of Museum and Library Services

OrganizationCodes

AH/AH00

Relocation

False

HiringPath

• fed-transition
• overseas
• fed-competitive
• disability
• mspouse
• nguard
• peace
• graduates
• special-authorities
• vet

MCOTags

TotalOpenings

1

AgencyMarketingStatement

The Institute of Museum and Library Services (IMLS) is the primary source of federal support for the nation's libraries and museums. We advance, support, and empower America's museums, libraries, and related organizations through grant-making, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities. The position is located within the Office of Library Services. IMLS is located in the Frances Perkins building in NW, Washington, D.C., and is accessible by public transportation via the metro (i.e., Judiciary Square Metro Station and Archives/Navy Memorial Stations), and is within walking distance to numerous restaurants, shops, and governmental agencies. IMLS offers Work/life options, transit subsidy, and student loan assistance programs. Information about the Institute of Museum and Library Services can be found at https://www.imls.gov . As needed, additional positions may be filled using this announcement.

TravelCode

1

ApplyOnlineUrl

https://apply.usastaffing.gov/Application/Apply

DetailStatusUrl

https://apply.usastaffing.gov/Application/ApplicationStatus

MajorDuties

• If selected for the Grants Management Specialist position, the incumbent will serve as Senior Program Officer with primary responsibility for managing a variety of assigned grant programs (e.g., National Leadership Grants, Laura Bush 21st Century Librarian Program, Native American and Native Hawaiian Library Services Programs, etc.) within the Office of Library Services (OLS). Typical assignments will include but are not limited to: Serves the library community as an expert and source of information and knowledge about the grant programs of the agency. Administers and/or awards grants, technical training and oversight for internal and external stakeholders, grantee compliance oversight, and post-award assessments. Maintains relationships with library staffs to acquaint them with the grant program and recruit them as possible reviewers and uses every opportunity to spread the word about the grant programs. Performs other duties as assigned.

Education

Use the below statement if education is NOT a substitute for specialized experience based on the grade of the vacancy being announced. ADDITIONAL INFORMATION: Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . Selective Service Registration: Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx). Veterans Preference: If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans. HIRING INCENTIVES: Eligible for Student Loan Repayment Program Eligible for Tuition Assistance Program This position is telework eligible Bargaining Union Covered Position: This position is in the bargaining unit represented by AFGE Local 3403. HOW YOU WILL BE EVALUATED: You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the occupational questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics). Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. To be considered for this position, you must complete all required steps in the process. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: - Best Qualified - Highly Qualified - Qualified

Requirements

Evaluations

HOW YOU WILL BE EVALUATED (cont.): Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Note: Clients and customers include any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government. Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity. Influencing/Negotiating: Persuades others to accept recommendations, cooperate, or change their behavior; works with others towards an agreement; negotiates to find mutually acceptable solutions. Integrity/Honesty: Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy. Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations. Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development. Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior. Stress Tolerance: Deals calmly and effectively with high stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations). Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals. Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations. Overstating your qualifications and/or experience in your application materials or the occupational questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12918921 The Online Questionnaire will take up to 2 hours to complete. Applicants will have 48 hours from the date of application submission to complete the online questionnaire. Applicants will receive an email to complete the online questionnaire, if the minimum qualifications for the position are met. Please check your junk/spam email boxes to ensure receipt of the online questionnaire invitation.

HowToApply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. To begin the application process, click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder. 5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found in your USAJOBS account under the "Track my Application" link for the corresponding application. To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://usajobs.gov). There you will find a record of your application, the application status, and an option to Edit my application. This option will no longer be available once the announcement has closed. To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the "Track this Application" link on the right under the application date. The page will refresh to display the Agency's Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

WhatToExpectNext

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments. Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview. We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.

RequiredDocuments

To apply for this position, you must provide a complete Application Package which includes: 1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process). 2. (Required): Your RESUME (2-page limit) showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 2 pages or less and include only information that demonstrates you meet the eligibility for this position. 3. Required: A copy of your most recent performance appraisal (current/former federal employees ONLY). 4. Required, if you are a current or former Federal employee: the most recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information, so they are not acceptable. 5. (Required, if you are CTAP/ICTAP): A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate OR; notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician. A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc. A copy of your latest performance appraisal including your rating; and Any documentation from your agency that shows your current promotion potential. 6. (Required, if applicable): DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities'. Non-competitive appointment authority documentation, appraisal). 7. (Required, if you are applying as a Schedule (A) applicant): Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility and job readiness under 5 CFR 213.3102 (u). 8. (Required, if you are applying as a Veterans Employment Opportunity Act): DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days. 9. (Required, if you are eligible under Certain Family Members Eligible under E.O. 12721): Your most recent non-award SF-50 and performance appraisal. 10. (Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473): Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage). 11. (Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible): Documentation of eligibility as listed in each individual interchange agreement. 12. (Current or Former Political Appointees, if applicable): The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Benefits

BenefitsUrl

https://www.usajobs.gov/Help/working-in-government

OtherInformation

HOW YOU WILL BE EVALUATED (cont.): The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows: Attention to Detail: Is thorough when performing work and conscientious about attending to detail. Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services. Note: Clients and customers include any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government. Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements. Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately. Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience. In addition to the application and the occupational questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. The required competencies for the online assessment are as follows: Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.. (continued in the How You Will Be Evaluated section)

KeyRequirements

WithinArea

False

CommuteDistance

0

ServiceType

01

AnnouncementClosingType

01

AgencyContactEmail

ohr@imls.gov

SecurityClearance

Not Required

DrugTestRequired

False

PositionSensitivitiy

Non-sensitive (NS)/Low Risk

AdjudicationType

• Credentialing
• Suitability/Fitness