Front Desk Office Assistant

In office Monday to Friday

Hours are 8:30am – 5:30pm

Key Competencies:

• 1-2 years experience handling general administrative and clerical tasks
• 2 - 3 years front desk reception experience
• Must be able to work independently and as part of a team
• Outstanding interpersonal and verbal/written communication skills
• Customer service oriented
• Professional personal presentation
• Must be able to maintain a high level of confidentiality
• Highly organized with strong attention to detail
• Reliability, and the ability to work well under pressure
• Proficient in Word, Excel, Outlook and Concur

Responsibilities:

• Answer telephone, screen and field calls
• Respond to general phone inquiries from general public, clients, etc.
• Coordinate meetings (oversee conference room booking schedule on Outlook)
• Greet and assist office visitors upon arrival and ensure a welcoming environment
• Order refreshments and catering, set up audio/visual equipment as needed
• Assist in preparing expense reports for Executives
• Assist in administrative tasks
• Enter Guests into Proxyclick
• Adhoc projects