The Fleet Manager is responsible for the coordination, maintenance, and compliance of vehicles and equipment across assigned family companies. This role oversees both in-house and outsourced maintenance operations, provides leadership and direction to in-house mechanics, assists family companies in preparing and managing budgets for fleet-related accounts, manages telematics and driver compliance programs, and ensures adherence to company safety standards and regulatory requirements.
The ideal candidate will possess strong organizational, technical, and leadership skills, with a focus on operational efficiency, cost control, and safety excellence.
Key Responsibilities:
Vehicle & Equipment Management
- Schedule and manage in-house mechanics for vehicle and equipment maintenance.
- Oversee outsourced mechanic scheduling and management.
- Coordinate transportation of vehicles and equipment to repair facilities.
- Schedule heavy equipment lubrication and preventive maintenance.
- Perform routine maintenance and safety inspections.
- Manage small engine preventive maintenance and repair services.
- Assist with vehicle and equipment capital expenditure (CAPEX) budgeting and decommissioning.
- Manage vehicle registrations, IRP, and tax documentation through Holman Insights or internal systems.
Leadership & Team Management
- Supervise, train, and develop in-house mechanics and service personnel.
- Ensure shop operations meet company standards for quality, safety, and productivity.
- Promote a positive work environment focused on teamwork, accountability, and continuous improvement.
Budgeting & Financial Management
- Assist family companies in preparing annual budgets for fleet-related accounts, including repair and maintenance expenses, fleet related labor, fuel, and shop expenses.
- Monitor actual expenses against budget to ensure cost control and financial alignment.
- Provide insight and recommendations to improve cost efficiency and support capital planning for vehicle replacements.
Telematics & Driver Compliance
- Deliver Geotab training locally for drivers and fleet staff.
- Install and maintain Geotab GPS devices.
- Oversee CDL pre- and post-trip inspections to ensure compliance.
- Monitor driver performance and vehicle utilization through telematics reporting.
Safety & Accident Management
- Investigate vehicle accidents and incidents.
- Provide safety training and manage corrective action follow-up.
- Ensure compliance with DOT, OSHA, and company safety policies.
- Support root cause analysis and implement preventative measures.
Qualifications
- 3+ years of experience in fleet or equipment management.
- Knowledge of vehicle maintenance scheduling, diagnostics, and compliance programs.
- Familiarity with Geotab or similar telematics systems.
- CDL license or strong understanding of CDL compliance requirements preferred.
- Excellent organizational and communication skills.
- Proficient in Microsoft Office and fleet management software.
