This is professional lead or advanced-level budget and management analysis work in the Department of Public Works Bureau of Utility Operations. Work involves planning and forecasting revenues and expenditures, then implementing and monitoring budget allocations and expense tracking for an operating budget of $240 million. This position is responsible for conducting management studies, rate modeling, and overseeing grants management, internal auditing, and managing employees. There is extensive contact with department heads, elected officials, members of the public, and other public sector officials. This position may supervise field-level employees in a Union environment as well as other administrative, non-financial positions.
NATURE AND VARIETY OF WORK
This class of work is distinguished from the Budget and Management Analyst III by having lead level responsibilities, serving as a project manager for management studies, and being assigned the most difficult budget or management analysis assignments.
The employee will be responsible for the Utility Fund capital and operating budgets. Work also includes having responsibility for managing budget preparation and submission. The employee provides appropriate budget guidance on budget preparation, proposals, and monitoring after the budget is approved. Work includes analysis of the Utility Fund’s budget, proposing and discussing alternatives with DPW Leadership, and presenting to the County Executive and County Council. After the budget is approved the employee works to ensure the budget is properly administered.
Work requires an ability to use a wide variety of computer software for budget administration. The employee must be proficient in operating a personal computer.
(Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)
Responsible for developing, reviewing, monitoring, and reconciling receipts of and reporting on the Utility Enterprise Fund's revenue. This includes the preparation of presentation packages and the development of quarterly projection analysis. In addition, this position closely monitors expenditure and revenue activity to ensure the financial strength of the Utility Fund.
Responsible for the proper accounting of the Bureau of Utility Operations activities. This includes ensuring that the financial year end entries are made correctly and timely, and that audit questions are answered and resolved quickly and succinctly.
Responsible for the administration of agreements with local jurisdictions. This requires review of invoices to determine their conformance with the agreements as well as determining the completion of work performed prior to the disbursement of credits. In addition, proper accounting of each transaction is required.
Represents the Budget Office on interdepartmental committees concerned with management and operating practices of interdepartmental scope, and county-wide impact.
Responsible for long range fiscal planning and analysis. Responsible for the maintenance of the Utility Financial Model, including updating it with budgeted and actual expenditures and revenues. This position recommends utility rate increases as necessary to ensure the financial integrity of the Utility Enterprise Fund.
Responsible for assisting in drafting legislation, as it relates to financial management, and representing the Bureau of Utility Operations at County Council work sessions and hearings.
Responsible for being the Bureau's audit liaison and assisting the Bureau on audit issues, as well as perform internal audits.
Responsible for managing Utility Operations capital and operating grants.
Communicates to departmental representatives the County Executive's budget policies and Budget Officer's budget guidelines to ensure departmental requests and supplemental materials provide sufficient scope and detail to facilitate review and prioritization by the Budget Office, County Executive, Planning Advisory Board and County Council.
Monitor and analyze spending trends to provide actionable forecasts and ensure budget alignment. Proactively assess resource needs while securing all required backup documentation to maintain strict financial compliance and audit readiness.
KNOWLEDGE, SKILLS, AND ABILITIES
Mastery of Enterprise Fund accounting and GASB (Governmental Accounting Standards Board) principles.
Ability to build and maintain complex financial models to project utility revenues and recommend rate increases.
Proficiency in tracking and reconciling capital and operating grants, ensuring compliance with federal or state requirements.
Ability to parse legal language in interjurisdictional agreements to determine payment/credit eligibility.
Experience serving as a primary liaison for internal and external auditors, including the resolution of complex findings.
Skill in navigating disagreements regarding billing or service levels between the County and other entities.
Ability to translate financial needs into formal policy or ordinance language.
Skill in presenting complex financial packages to non-financial audiences (County Council, Planning Advisory Boards, or Citizens).
Extensive knowledge of the organizations, functions, policies, and administrative procedures of the county government.
Extensive knowledge of procedures analysis, work simplification, forms and records control, and staff utilization, including the application of electronic data processing to management and program processes.
Ability to analyze complex departmental budget requirements, programs, policies, procedures, and operations.
Ability to identify opportunities for organizational and operational improvements and to develop plans for the installation of such improvements.
Ability to use a variety of financial management software.
Ability to establish and maintain effective working relationships with county officials, employees, and the public.Ability to communicate effectively both orally and in writing.