Financial Administrator

Financial Administrator (Property Accounting)

Location: NYC Midtown (In-Office Monday–Thursday, Optional Remote Fridays)

About the Company

The company is a privately held real estate investment and management firm operating as the investment and acquisition arm of a well-established family office. The portfolio includes over 5 million square feet of diversified real estate assets across the United States, including office, retail, residential, senior living, and industrial properties.

With a hands-on, entrepreneurial approach, the firm actively manages and enhances its assets to drive long-term value. Operating with a lean team, the organization provides strong visibility into both financial operations and asset management, offering team members exposure across the full lifecycle of real estate ownership.

Position Overview

We are seeking a detail-oriented and adaptable Financial Administrator to support financial operations across a growing real estate portfolio. This role is ideal for someone with 3–7 years of experience, including hands-on property accounting exposure, who thrives in a dynamic environment and enjoys wearing multiple hats.

This position will report directly to the CFO and Director of Asset Management and will support a portfolio of 20+ properties.

Key Responsibilities

• Manage full-cycle accounts payable and accounts receivable (AP/AR)
• Support property-level accounting, including income and expense tracking and reconciliations
• Assist with monthly close, financial reporting, and variance analysis
• Maintain accurate financial records across multiple entities and properties
• Partner with property managers, vendors, and internal stakeholders on financial matters
• Assist with budgeting, forecasting, and cash flow tracking
• Identify process improvements and support operational efficiency
• Provide ad hoc financial and administrative support as needed
• Maintain and update monthly rent rolls

Qualifications

• 3–7 years of accounting or financial administration experience
• Property accounting experience strongly preferred
• Proficiency in QuickBooks (preferred)
• Experience with Yardi and/or MRI (preferred)
• Strong understanding of AP/AR and general accounting principles
• Highly organized with strong attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and a team-oriented mindset

What You’ll Bring

• A proactive, “utility player” mindset with a willingness to take on a variety of responsibilities
• Ability to work both independently and collaboratively with leadership
• A desire to grow with the organization and take on increasing responsibility over time

Why This Role

This is a growth-oriented opportunity within an expanding real estate platform. You’ll gain direct exposure to leadership, work across multiple areas of the business, and play a meaningful role in supporting and scaling a growing portfolio.