Performs multiple clerical duties as assigned by the Department Head or his designee. This position is classified as a non-exempt, full-time position with a 40 hour work-week.
Utilizes a full range of modern secretarial skills to perform clerical duties, operation of word processing equipment, micro-computers, fax machine, typewriters, and other office equipment.
Creates new files and organizes files according to the department's established policies and procedures; retrieves and assembles material from files.
Processes accounts payable invoice entries into Munis accounting system.
Composes correspondence or selects standardized formats; prepares a variety of reports, memos, correspondence, documents, and requisitions.
Acts as back up for cashier; accepts deposits and prepares daily cash receipts and reports.
Performs back-up coverage for administrative assistant during relief periods; answers phone, takes messages and/or directs customers to the appropriate department.
Retrieves information and documents from files at the request of department personnel.
Performs any other duties as directed by the supervisor.
Retrieves information or data from internet or other sources as instructed.
Files correspondence, invoices, cards, records, and reports.
Performs related work as required.
Reconciles end of the month journal ledgers.
Additional Duties:
Performs other related work as required.
MINIMUM EDUCATION AND TRAINING
Must possess an Associate's degree in related field.
Must possess at least two (2) years of general accounting experience.
Must possess a valid drivers license with an acceptable driving record.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIREDKnowledge, Skills and Abilities:
Must be fluent in spoken and written English. Ability to communicate in Spanish is a plus.
Must be computer literate with knowledge of Microsoft Word, Excel, Power Point, etc.
Ability to use computers for data entry.
Ability to use computers for word processing and/or accounting purposes.
Knowledge of secretarial procedures, methods and techniques.
Ability to accept, receive and/or collect payments.
Knowledge of business English, spelling and arithmetic.
Ability to meet and deal with the public and employees in a courteous, eloquent and effective manner.
Ability to search for and compile information from files and other sources.
Must be a non-smoker.
The minimum requirements may be waived by the City Manager.
Physical Requirements:
Ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
