Facilities Manager

A well-established Manhattan institution is hiring a hands-on Facilities Manager to lead the daily operations for building complex. The organization runs both a community-facing program and an on-site early education program, so this role spans classroom readiness, event support, building systems, and team leadership. It's a great fit for a strong people manager who knows facilities inside and out and takes pride in keeping a building safe, clean, and running smoothly.

Responsibilities

• Supervise a team of 7 full-time maintenance and custodial staff, including scheduling, work assignments, timecard approval, and support with hiring, training, and evaluations
• Build and manage complex coverage schedules across a building open seven days a week, spreading shifts thoughtfully and minimizing overtime
• Adjust staffing on the fly for callouts, time off, and last-minute needs like unexpected events
• Stay ahead of building maintenance, catching issues before they become problems and keeping repairs and projects on track
• Oversee building management systems including HVAC, fire alarm, security, surveillance, and access control
• Manage vendor relationships, service contracts, and purchasing of maintenance and janitorial inventory
• Keep classrooms and shared spaces clean and ready for daily use
• Coordinate setup and breakdown for in-house events, including chairs, tables, A/V, and equipment
• Track project progress, support budget planning, and maintain facilities records such as warranties, manuals, permits, and certificates
• Serve as the on-site point of contact for city agencies and inspections, and ensure compliance with applicable codes and regulations
• Respond to facility emergencies, which can occasionally require after-hours or weekend attention

Qualifications

• 4+ years of facilities management experience, including direct supervision of a team
• Proven ability to manage complex staff scheduling and coverage
• Strong supervisory and people-management skills
• Working knowledge of building systems such as HVAC, electrical, and plumbing
• Experience managing vendors, contracts, and budgets
• Ability to work independently, solve problems quickly, and exercise sound judgment
• Comfort with Microsoft Office (Word, Excel, Outlook)
• Bachelor's degree in a related field or equivalent experience
• Experience in a school, church, or similar institutional setting is a plus
• Bilingual English/Spanish a plus