We are seeking a highly organized and professional facilities associate own and operate a corporate mailroom as the Facilities Logistics Coordinator in the Shipping & Receiving department. This person will support corporate facilities operations for our client at a global entertainment organization in Bellevue.
This is not a warehouse role — this is a corporate-facing logistics and compliance coordination role requiring attention to detail, professionalism, and strong organizational skills. You will serve as the primary point of coordination for shipping, mailroom management, vendor compliance (COIs), and building delivery approvals.
Key Responsibilities
Shipping & Logistics Coordination
- Act as the primary Loading Dock contact for all large deliveries
- Approve and track incoming/outgoing deliveries in coordination with building management
- Wrap, stage, and schedule outgoing freight shipments
- Manage outgoing package shipments
- Schedule pallet pickups and manage shipping vendors
Mailroom Operations
- Process, sort, track, and distribute incoming mail
- Weigh and apply postage for outgoing flat mail
- Maintain and update mail tracking systems
- Manage overall mailroom organization and operations
Vendor Compliance & Facilities Coordination
- Manage and track all building-related Certificates of Insurance (COIs)
- Monitor expiration dates and ensure renewals
- Triage and complete facilities tickets
- Monitor and respond to Facilities-related Slack messages
- Deliver employee business cards and install nameplates upon arrival
Qualifications
- 2-4 years of experience in corporate mailroom, shipping coordination, or facilities operations
- Professional, polished presence in a corporate environment
- Strong organizational and tracking skills
- Proficiency in Excel and Outlook
- Comfortable using Slack and ticketing systems
- Ability to lift up to 60 lbs
- Must pass background check
Ideal Candidate
- Detail-oriented and process-driven
- Proactive and dependable
- Comfortable working independently
- Able to balance physical work with administrative tracking
Shipping & Receiving Coordinator
Bellevue, WA
100% Onsite | 5 Days/Week
