Executive Assistant to COO

Position Summary

The Executive Assistant (EA) to the COO serves as a trusted strategic partner, enabling the COO to operate at maximum effectiveness across a complex, global organization.

This role goes beyond calendar management—acting as a gatekeeper, communicator, and operator who anticipates needs, drives follow-through, and ensures alignment across the COO’s direct reports and teams.

Success in This Role

• COO is well-prepared, focused, and operating efficiently
• Meetings are organized, decisive, and action-oriented
• Priorities and initiatives move forward with clarity and accountability
• Stakeholders experience seamless, professional communication
• EA is viewed as a trusted partner

Key Responsibilities

• Serve as an extension of the COO—anticipating needs, managing priorities, and ensuring focus on high-impact initiatives
• Drive follow-up on key decisions, action items, and strategic initiatives
• Manage and optimize the COO’s complex calendar across multiple time zones
• Prepare agendas, briefing materials, and executive correspondence
• Plan and coordinate meetings; track actions, decisions, and follow-ups
• Manage domestic and international travel logistics and itineraries
• Support executive meetings, offsites, and leadership events
• Build relationships across stakeholders and act as a professional gatekeeper
• Handle sensitive and confidential information with discretion

Qualifications

• 8+ years supporting C-suite executives in a fast-paced, global organization
• Experience in complex, matrixed environments
• Strong organizational and time management skills with ability to manage competing priorities
• Sound judgment and ability to handle confidential information
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, Google Workspace, and collaboration tools
• Ability to work across time zones and flexible schedules

Additional Information

• Adhere to all company policies and procedures
• Attend meetings and training sessions as required
• Other duties may be assigned based on business needs