Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant to the CEO

Location: New York, NY (Fully in-office)

Salary: $80k – $120k + Bonus

Boutique Real Estate Investment Firm based in New York City is seeking a highly organized and proactive Executive Assistant to support the CEO.

Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements
• Act as the primary gatekeeper for the CEO by screening calls, emails, and visitors
• Prepare correspondence, reports, and presentations as needed
• Coordinate internal and external meetings, including agendas and follow-ups
• Serve as the first point of contact at reception, greeting guests and managing incoming calls
• Oversee general office operations, supplies, and vendor coordination
• Assist with special projects and administrative tasks as assigned
• Assist with lease documentation, record keeping, and transaction files
• Track important dates related to leases and property management
• Assist with bookkeeping tasks using QuickBooks, including tracking expenses and preparing basic reports
• Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) for reporting, scheduling, and document preparation

Qualifications

• 3-5 years experience of high level C-Suite support
• Real Estate Industry knowledge/experience required
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Experience with QuickBooks preferred