WalterLane is pleased to be leading the search for an Executive Assistant to the CEO of a private firm headquartered in Arlington, VA. This is a unique and interesting opportunity to work closely with the CEO of this 15 person Family Office which supports an ultra-high net worth family. The function of the office is to manage the corporate, administrative, operational, investment, and charitable activities; the firm acquires, owns, and operates a portfolio of businesses in the U.S. with 6000+ employees.
In this role as the CEO's business partner, you will be the point of contact for internal and external stakeholders, including VIPs from all realms - leading corporate CEO's, foreign dignitaries, ambassadors, senior officials and others.
The CEO is always in demand so the ability to be a positive "gatekeeper" and effectively manage the activities of his office with grace, diplomacy, and efficiency is key in being successful here.
The CEO is smart, communicative, thoughtful, and appreciates his team.
Salary 95 - 120K plus annual bonus and comprehensive benefits, office offers a stunning view of DC! Position is full time in the Arlington office, one block from metro.
Strong work/life balance, 35 hour work week!
About You:
- MUST HAVE Bachelor's degree with 3 - 5 years supporting C-Suite executives
- You bring a focused, calm energy to the task at hand
- Critical thinker who is solutions-oriented
- Proactive - you anticipate the needs of your executive, and are intelligent and intuitive
- You are known for your strong communication skills, flexibility, exceptional attention to details, and ability to be a liaison on behalf of your executive
- You possess the highest level of professionalism and confidentiality
- You are comfortable serving as the point of contact for leadership, and interacting with VIPs
- Highly organized and detail-oriented
- Strong proficiency with Microsoft Office, and working knowledge of Apple MACs
Responsibilities Include:
- Extensive and detailed calendar management and scheduling
- Arrange travel logistics for CEO
- Gatekeeper! Communicate on behalf of CEO to internal staff and external stakeholders
- Work directly with the family's personal assistants, the investment team, and business leadership
- Preparation and research of briefing materials and presentations for meetings/calls
- Prepare correspondence on behalf of CEO
- Office Management: manage vendor relationships, onboard new hires, plan office events, day-to-day needs
- Coordinate board, committee and business meeting schedules and logistics
- Attend business meetings as requested by CEO, follow up on action items
- Manage some personal assistant tasks that overlap with business (minimal)
- Participate in various projects
Equal Opportunity Employer
