Executive Assistant / Executive Program Manager
A global marketing and technology company is hiring for an experienced and dynamic Executive Assistant/EPM to support a wonderful C-Suite Executive at the firm. The role provides high-level administrative support while also owning and driving special projects at the direction of the executives they support.
The ideal candidate is highly organized, discreet, proactive, and comfortable shifting between administrative responsibilities and project-based work that requires judgment, coordination, and follow-through.
Compensation range: $120-145k base + disc. bonus + equity + comprehensive benefits package
Hybrid in Midtown East, NYC – 3 days/week in office (Monday and Friday remote)
Hours: 9am-5pm with flexibility as needed
Qualifications:
- 5+ years of EA experience + Program/Project Management, Operations or Chief of Staff experience as well with exposure to project/program management methodologies
- Ability to synthesize information and present concise recommendations
- Experience supporting senior level (ideally C-Suite) Executives -BA/BS degree preferred not required
- Industry background - large, global firms, super-fast paced environment: Marketing, software/tech, advertising, or creative agency experience preferred
- Someone strategic, thoughtful, proactive, forward thinking
Key Responsibilities include:
- Manage complex calendars, scheduling, and meeting logistics for supported executives
- Prepare agendas, briefing materials, presentations, and meeting notes
- Coordinate travel arrangements and expenses
- Lead and coordinate special projects and initiatives as assigned by executives
- Translate executive direction into clear plans, timelines, and deliverables
- Track progress, dependencies, and risks across assigned projects
- Coordinate cross-functional stakeholders to ensure alignment and execution
- Prepare status updates, summaries, and recommendations for executive review
- Follow projects through to completion, ensuring outcomes meet expectations
- Draft and manage executive communications as needed
- Ensure follow-ups and action items from meetings are documented and completed
Please submit your resume to apply.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
