Job Title: Executive Assistant & Office Manager
Location: San Francisco | Onsite
Compensation: $120k - 150k + Bonus!
Our Clien
t
Our client is a premier venture capital firm known for partnering with visionary founders and building category-defining companies. With a strong presence across major markets, the firm operates at a fast pace and prides itself on excellence, discretion, and a highly collaborative culture. The San Francisco office plays a key role in the firm’s ecosystem and serves as a hub for leadership, founders, and investor
s.
The Opportun
ity
This is a highly visible, dual-impact role combining executive support with full ownership of office operations. You’ll serve as a trusted partner to senior leadership while also acting as the face and backbone of the San Francisco office. This position is ideal for someone who thrives in a polished, fast-moving environment and takes pride in creating seamless, high-touch experiences for both internal and external stakehold
ers.
You’ll have the opportunity to shape the day-to-day office environment, build efficient processes, and contribute to a culture of excellence — all while supporting high-level executives and gaining exposure to the venture ecosy
stem.
Key Responsibil
ities:
Executive
- SupportManage complex calendars with precision; prioritize competing demands and resolve conflicts proa
- ctivelyMonitor and triage inboxes, flagging high-priority and time-sensitive communi
- cationsCoordinate meetings across internal teams, portfolio companies, and external stakeholders, including recurring meetings and quarterly board m
- eetingsArrange domestic and international travel, ensuring seamless lo
- gisticsPrepare and submit timely, accurate expense
- reportsPartner closely with EA teams across multiple offices (SF, NYC,
Boston)Office Man
- agementOwn the day-to-day operations of the San Francisco office, maintaining an exceptional standard across all
- spacesServe as the primary point of contact for visitors, vendors, deliveries, and building man
- agementManage office supplies, pantry stocking, and daily lunch coord
- inationTroubleshoot IT and equipment issues, liaising with external vendors as
- neededSupport internal events, meetings, and offsites; assist with firmwide initiatives and provide backup EA support as
needed
Ideal Bac
- kground:
3+ years of administrative experience, including exposure to office management or operations in the finance - industryExperience supporting executives in a fast-paced, professional en
- vironmentHighly organized with exceptional attention to detail and follo
- w-throughPolished, professional presence with strong communication and interperson
- al skillsProactive and resourceful; able to anticipate needs and solve problems inde
- pendentlyDemonstrated ability to manage multiple priorities and remain composed under
- pressureHigh level of discretion and integrity when handling confidential in
- formationProficiency in Microsoft Office Suite and Google
- WorkspaceBachelor’s degree strongly
preferred
This role is ideal for someone who takes ownership, enjoys being the go-to person in an office, and is energized by supporting high-performing teams. If you’re looking to step into a position where you can make an immediate and lasting impact, this is an exceptional op
portunity.