Executive Assistant

Real Estate Investment and Asset Management firm is seeking an Executive Assistant to support the Asset Management team. The ideal candidate will be an independent worker who has a proven track record of being detailed oriented, proactive, and professional. The ability to act as a gatekeeper while thinking ahead, remaining resourceful and efficient is key to this role.

Role & Responsibilities:

• Proactive, detailed calendar management in Outlook; requiring quick responsiveness and interactions with internal and external executives and assistants across time zones
• Be the go-to support team member for the Asset Management team
• Coordinate all travel
• Create, modify and manage business documents
• Promptly respond to requests with accuracy and a courteous and professional demeanor
• Act as gatekeeper, managing incoming correspondence and prioritizing competing requests
• Oversee arrangements for formal meetings with external attendees
• Liaison with various boards and professional organizations
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
• Anticipate needs and proactively bring together resources to support the SVP’s & VP’s.
• Develop an awareness of the fundamental business activities and corporate culture of the firm to ensure appropriate decision-making protocols are followed
• Additional tasks include processing expense reports using Concur, submitting and processing department invoices, mail, copying and binding

Your Qualifications:

• 6+ years’ experience in a corporate environment providing support in a front-facing capacity, preferably at a large global organization
• Go-getter attitude, willing to act quickly to get the job done
• Strong computer and technology intuitiveness, extremely proficient in the basics (Microsoft Office)
• Excellent written and communication skills, communicate effectively with all levels of employees including senior management as well as valued clients, stakeholders and colleagues