Executive Assistant Investor Relations - Hedge Fund

Our client a $6B AUM Hedge Fund is seeking an Investor Relations EA/AA to join their team.

Investor Call/Meeting Scheduling

1. Coordinate with IR team to secure availability from prospects/investors for calls/meetings
2. Book prospect/investor calls/meetings with the firm’s Managing Partners & IR team based on group availability
3. Add calls to calendar & coordinate with IR/accounting team to secure preparatory schedules/notes

Investor Documentation

1. Log out & send PPMs, Sub Docs, etc. to prospective investors (incl. LPA, Tax Form Package, ADV, etc.)
2. Track customized supplements & side letters for specific funds/investors
3. Send additional subscriptions form to prospects/investors as needed
4. Track redemption requests, send redemption forms
5. Coordinate transfers with the fund administrator, work with legal to draft transfer letter if needed, send transfer forms
6. For custodian document requests, establish investor/consultant relationships
7. Track investor details and activity to Backstop
8. End-of-month call with Fund Admin to recap subs/reds/transfers; review red dates for following month
9. Notify Legal/CCO of new/additional subscriptions for side letter tracking

Other Documentation

1. Track NDAs to investors/consultants/third party vendors, etc. and secure signatures
2. Track other legal docs (board resolutions, etc.) and secure signatures
3. Coordinate with Fund Administrator on investor requests to add/change contacts, update wiring instructions, etc.
4. Update folders/logs with new PPMs, Sub Docs, LPAs, etc. as issued by legal counsel

Must have experience with hedge funds, private equity or venture capital funds

Bachelor's degree

5-15 years' experience in an IR Coordinator role

Hybrid 3 days a week in office, 2 days remote

$120-$160K base plus bonus