Executive Assistant, GS-0301 9/11 MP

National Science Foundation

Alexandria, VA

JobSummary

The Executive Assistant at the National Science Foundation delivers high-level administrative and organizational support to leadership, managing meetings, travel arrangements, communications, and sensitive projects. This position acts as a confidential liaison and facilitates efficient office operations while managing critical information with discretion. This announcement will close at 11:59 PM ET on the listed closing date, or once 100 applications have been received, whichever occurs first.

LowGrade

HighGrade

PromotionPotential

SubAgencyName

Various Offices

OrganizationCodes

OT/NF00

Relocation

False

HiringPath

fed-transition
fed-competitive
disability
mspouse
peace
special-authorities
vet

MCOTags

AgencyMarketingStatement

Come join our talented workforce and help us keep the U.S. National Science Foundation (NSF) at the frontier of discovery! NSF is on the leading edge of discovery in areas from artificial intelligence to quantum information science to biotechnology and beyond. In addition to funding research in traditional academic areas, the agency also supports innovative ideas, novel collaborations and numerous projects that may seem like science fiction today, but become the reality of tomorrow. NSF ensures that research is fully integrated with education so that today's revolutionary work will also be training future scientists and engineers. We are also at the forefront of federal business and operations best practices, ensuring accountability and efficacy of the work we do. Become a part of our mission to maintain and strengthen the vitality of the US science and engineering enterprise. For over 75 years, NSF has remained the premier Federal agency supporting basic research at the frontiers of discovery across all fields, as well as science and engineering education at all levels.

TravelCode

ApplyOnlineUrl

https://apply.usastaffing.gov/Application/Apply

DetailStatusUrl

https://apply.usastaffing.gov/Application/ApplicationStatus

MajorDuties

As an Executive Assistant, you will perform the following duties: Serve as a confidential assistant to an executive handling private and/or sensitive information with discretion. Collaborate with senior staff to address business needs and enhance effectiveness by evaluating complex management processes and projects using analytical techniques. Research diverse subjects and analyze data to deliver authoritative information and materials for senior leadership's preparation of reports, policy documents, and speeches. Schedule internal and external meetings for executives, and prepare and distribute meeting materials, including notices, file briefs, agendas, and supporting documentation. Plan and coordinate all foreign and domestic travel, accommodations, and transportation for executives and special guests. Review travel requests and vouchers to ensure compliance with Federal Travel Regulations and NSF policies Work with executives on special assignments and projects of a sensitive and/or high priority nature. Other duties as assigned.

Education

Education may be substituted for experience as described in "Qualifications." If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met.

Requirements

You must be a U.S. citizen. Selectee will be required to have a background investigation prior to onboarding. Selectee may be required to serve a 2-year trial/1-year probationary period. Additional Requirements: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade/equivalent. You must meet eligibility and qualification requirements within 30 days of the closing date. You must answer all job-related questions in the NSF eRecruit questionnaire and any external assessment that is included. All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full/blocked, you may not receive important communication that could affect your consideration for this position. It is NSF policy that personnel employed at, or Intergovernmental Personnel Act (IPA) individuals detailed to, NSF are not permitted to participate in foreign talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

Evaluations

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Integrity/Honesty Reasoning Decision Making Attention to Detail Flexibility Interpersonal Skills Applicants eligible for selection preference under ICTAP must meet the agency definition of "well qualified." At NSF, this means a score of 85.0 or higher. In the merit promotion selection process, formal performance appraisals may be considered if voluntarily submitted by the applicant. To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12943135

HowToApply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside about two (2) hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Visit https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

WhatToExpectNext

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973 as amended. Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. You may check the status of your application at any time on the USAJOBS website. Applicants should click 'Track this Application' in the Applicant Dashboard to receive application updates.

RequiredDocuments

All applicants are required to submit a legible resume/CV that is no longer than two pages. The resume must include a list of all significant jobs held and duties performed, with dates specified in month and year, and indicates hours worked per week. If a military or civilian Federal employee, you must include your rank and/or grade. IMPORTANT NOTE: Only the two-page resume, starting at your work experience, will be reviewed to determine your technical qualifications for this position based on the specialized experience. Additional information beyond your resume (e.g., cover letters, links to additional information) will not be reviewed to determine if you meet the specialized experience listed in the "Qualifications" section of this announcement. In describing your experience, please be clear and specific. We may not make assumptions regarding your experience. Additional Documents, if applicable, may include: Applicants may submit an optional cover letter. You must submit proof of meeting the basic education requirement described in the QUALIFICATIONS paragraph. Therefore, you MUST submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. OR If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you do not need to submit a Standard Form 50 (SF-50) to confirm status. If you are not an NSF employee as described above, but you are eligible under merit promotion, under an Interchange Agreements, under a non-competitive authority, or under a similar authority, you will be required to submit supporting documentation. This will typically require the submission of one or more of the following documents: Notification of Personnel Action (SF-50s) or comparable federal agency forms to verify your eligibility for reinstatement and/or grade/step/salary if you are a current or former permanent federal civil service employee.- SF-50 must indicate that appointment is/was to a competitive service position with permanent tenure or conditional tenure within the last three years; OR, to a similar position in the excepted service at an agency that has an Interchange Agreement.- An example of a comparable agency form is a personnel action from a DOD Non-appropriated Fund organization or from the US Postal Service for a current and continuing appointment without a break in service.- Documents that are NOT comparable and NOT acceptable substitutes for a SF-50 include a SF-52, a Performance Appraisal form, a Personnel Action Request (PAR), or a Request for Personnel Action (RPA). Performance appraisals and awards may be considered during the evaluation process if voluntarily submitted. DD-214 (Member-4 copy); and if applicable, an SF15, the Department of Veterans Affairs Notice of Compensable Disability Rating (VA Letter) from applicants requesting consideration under the Veterans Employment Opportunity Act (VEOA), Veteran Recruitment Act (VRA), or the disabled veterans appointing authority. Schedule A Certification - from applicants requesting consideration under the Schedule A appointing authority for disabled applicants. Other - Documentation which verifies you are eligible to be appointed to a permanent position in the federal competitive civil service. If you are requesting consideration under a Special Hiring Authority listed below, you must submit the required documentation as outlined in the regulation or Executive Order. Please also annotate your application to reflect that you are applying under a special hiring authority. This includes: Returned Peace Corp Volunteers Certain Military Spouses (Executive Order 13473) Former Overseas Employees Foreign Service Employees Career Service Employees Postal Rate Commission Employees Government Accountability Office (GAO) Employees Administrative Office of the U.S. Courts Employees If you are requesting special employment consideration under ICTAP or CTAP, you must submit documentation provided by your current or former employing agency verifying your eligibility for that program. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible. All uploading must be completed before 11:59 PM Eastern Time (ET) on the vacancy closing date. IMPORTANT NOTE: PLEASE DO NOT INCLUDE YOUR SOCIAL SECURITY NUMBER, DATE OF BIRTH OR ANY OTHER PERSONALLY IDENTIFIABLE INFORMATION ON YOUR APPLICATION DOCUMENTS.

Benefits

OtherInformation

Relocation Expenses will not be paid. Interagency Career Transition Assistance Program (ICTAP) ICTAP and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form. Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources Veteran's Preference If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the VA letter or other required documentation as specified on the SF-15. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This announcement may be used to fill like positions in other organizations within the National Science Foundation.

KeyRequirements

WithinArea

False

CommuteDistance

ServiceType

AnnouncementClosingType

AnnouncementClosingTypeOption

100

AgencyContactEmail

erecruit@nsf.gov

SecurityClearance

Not Required