The
Executive Assistant at the National Science Foundation delivers high-level administrative and organizational support to leadership, managing meetings, travel arrangements, communications, and sensitive projects. This position acts as a confidential liaison and facilitates efficient office operations while managing critical information with discretion.
This announcement will close at 11:59 PM ET on the listed closing date, or once 100 applications have been received, whichever occurs first.As an
Executive Assistant,
you will perform the following duties:
- Serve as a confidential assistant to an executive handling private and/or sensitive information with discretion.
- Collaborate with senior staff to address business needs and enhance effectiveness by evaluating complex management processes and projects using analytical techniques.
- Research diverse subjects and analyze data to deliver authoritative information and materials for senior leadership's preparation of reports, policy documents, and speeches.
- Schedule internal and external meetings for executives, and prepare and distribute meeting materials, including notices, file briefs, agendas, and supporting documentation.
- Plan and coordinate all foreign and domestic travel, accommodations, and transportation for executives and special guests. Review travel requests and vouchers to ensure compliance with Federal Travel Regulations and NSF policies
- Work with executives on special assignments and projects of a sensitive and/or high priority nature.
- Other duties as assigned.
To qualify at the
GS-9 level, you must possess at least one year of specialized experience equivalent to the GS-7 level in the Federal service
providing administrative program support for an organizational executive.OR A master's or equivalent graduate degree;
OR 2 full years of progressively higher-level graduate education leading to such a degree;
OR A combination of post high school education and experience that together meet the qualification requirements for this position.
Examples of specialized experience for the GS-9 level include:
- Serving as a personal assistant in a confidential capacity to a senior official
- Performing management planning, meeting planning, and coordinating and organizing policy activities
- Performing various administrative duties independently
- Completing special assignments of a high priority and sensitive nature.
To qualify at the
GS-11 level, you must possess at least one year of specialized experience equivalent to the GS-9 level in Federal service
providing substantive administrative and organizational program support for senior executive leaders.OR possess a Ph.D. or equivalent doctoral degree;
OR possess 3 full years of progressively higher-level graduate education leading to such a degree;
OR a combination of post high school education and experience that together meet the qualification requirements for this position.
Examples of specialized experience for the GS-11 level include:
- Speaking for a senior official in informal circumstances, communicating their goals and objectives
- Independently researching and analyzing various subjects and issues to provide authoritative recommendations to executives
- Planning and coordinating travel, accommodations, and transportation arrangements for a senior official
Experience refers to paid/unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training/experience that translates directly to paid work. You will receive credit for all qualifying experience, including volunteer experience.
