Position Summary
The Executive Assistant’s primary responsibility is to protect and optimize the CEO’s time, enabling fewer interruptions, higher focus, and greater organizational impact. This role functions as a strategic partner to the CEO, not merely administrative support. The Executive Assistant operates proactively; exercises sound judgment and manages critical workflows with minimal supervision.
*Please note that there will be an assessment test given for this interview process.*
Skills:
- Strong communication, writing, and public relations skills.
- High attention to detail and ability to thrive in a fast-paced environment.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe.
- Proficient in Monday.com.
- Working knowledge in Canva.
Qualifications:
- Proven leadership experience in fast-paced environments.
- Strong decision-making, problem-solving, and project oversight skills.
- Experience managing teams and driving efficiency.
- Proven ability to work in close partnership with executive teams (office manager, Operations etc.) while maintaining discretion.
- Effective at building internal and external relationships.
- Excellent written and verbal communication.
- Highly organized, detail-oriented, and analytical.
- Able to multitask, prioritize, and adapt quickly to new technology under pressure.
Core Purpose of the Role
- Protect the CEO’s time by reducing unnecessary interruptions and distractions.
- Ensure the CEO’s attention is consistently aligned with the company’s highest priorities.
- Act as a trusted filter, gatekeeper, and force multiplier for executive effectiveness.
What This Role Is
- A force multiplier for the CEO, extending capacity and effectiveness.
- A filter and gatekeeper for information, requests, and priorities.
- Proactive, anticipatory, and solutions oriented.
- Comfortable operating independently and making informed decisions.
What This Role Is Not
- Task-only or reactive administrative support.
- A position requiring constant direction or oversight.
- Limited to scheduling or clerical responsibilities.
Definition of Success
The Executive Assistant is succeeding when:
- The CEO experiences fewer interruptions and greater ability to focus.
- Priorities are anticipated and managed before becoming urgent.
- Issues and problems are addressed accurately and on time.
- Communication is fast, clear, and aligned across internal and external stakeholders.
First Weeks Expectations
Within the initial weeks, the Executive Assistant is expected to:
- Draft and edit communications on behalf of the CEO.
- Provide a concise daily priority brief highlighting key meetings, decisions, and risks.
- Filter requests, noise, and low-value interruptions.
- Operate with minimal supervision while maintaining high standards of judgment and confidentiality.
- Manage the CEO’s calendar and inbox, handling a high daily volume of communications (200+ emails per day) with accuracy and discretion.
Qualifications
- Associate or bachelor’s degree required.
- Preferred fields: Business Administration, Operations Management, or related discipline.
- Equivalent real-world experience will be considered in lieu of formal education.
Job Type: Full-time
Pay: $80,000 to $90,000 DOE
Benefits:
- Health insurance
- Paid time off
- Holiday Pay
- Dental insurance
- Life insurance
- Vision insurance
Schedule: 40-50 Hour/Week/Weekend availability - Monday evening meetings every week and every Saturday morning virtual meetings with follow-up after.
Experience:
- Monday.com: 2 years (Required)
- Support of C-suite executive (CEO, COO, CFO) years: 4 years (Required)
Work Location: In person
Ability to Commute:
- Lutz, FL 33548 (Required)
