We are working with a client in the Miami Lakes area that is looking for a Executive Administrator to join their team. This position is 100% onsite and Miami Lakes and this position will support the Sales team.
Executive Administrator Responsibilities:
- Serve as a key operational partner to the Sales team by maintaining expert-level knowledge of customer accounts and sales activity
- Develop, automate, and distribute actionable sales analytics, including performance by representative, customer, purchase order, and product
- Monitor inventory trends and proactively communicate availability, risks, and opportunities to support revenue goals
- Manage and track all product sample requests to ensure timely fulfillment and accurate system records
- Act as a central liaison between Sales, Accounting, Inventory, and Transportation to ensure seamless order execution
- Proactively communicate logistics delays, inventory constraints, and customer-impacting issues to support timely resolution
- Design and maintain organized process flows to improve accessibility and efficiency of internal documentation
- Maintain and update product specification sheets to ensure accuracy for both new and existing items
- Coordinate cross-functional product label development and photography requests to support sales and marketing initiatives
- Update and maintain product documentation during new product launches to ensure sales readiness
- Oversee distributor and retailer onboarding documentation, including W-9s, COIs, and legal agreements
- Manage and organize sales resources within SharePoint, ensuring version control and easy team access
- Coordinate executive signature requests and manage document approval workflows for the CEO and CFO
- Maintain organized records of executed agreements and key business documents
- Prepare and assemble professional materials for executive meetings, sales presentations, and customer engagements
Executive Administrator Qualifications:
- 8+ years of experience supporting executive leadership preferred
- Strong Excel skills preferred
- NetSuite experience preferred
- Excellent organizational and communication skills
- Ability to handle confidential information
- CPG or food industry experience preferred
