Job Title: Senior Contracts & Proposals Administrator
Location: Anaheim, CA
Schedule: Monday-Friday
Pay: $100,000 - $120,000 (Plus bonus and benefits)
Duration: Direct Hire
We’re partnering with a well-established environmental and construction services firm to hire a Senior Contracts & Proposals Administrator.
This is a high-impact, high-visibility role supporting both business development and project execution. You’ll play a critical role in managing daily proposal submissions and contract administration for projects ranging from $500K to $30M+.
Responsibilities
Proposal Management:
- Lead and manage daily RFP/RFQ proposal submissions across public and private sectors
- Develop compliant, high-quality proposals including technical narratives, staffing plans, and past performance
- Coordinate inputs across estimating, project management, safety, finance, and leadership
- Manage proposal schedules, compliance matrices, and submission deadlines
- Maintain proposal templates, resumes, and qualification packages
Contract Administration:
- Oversee the full contract lifecycle (execution, tracking, and modifications)
- Manage deliverables, milestones, and compliance requirements
- Coordinate insurance certificates, bid bonds, and performance/payment bonds
- Support both public works and private client contracts
Subcontract & Business Development Support
- Prepare and administer subcontracts, purchase orders, and consulting agreements
- Ensure compliance with flow-down clauses, safety, and insurance requirements
- Support CRM tracking and opportunity management
- Assist with teaming agreements, NDAs, and proposal strategy
- Maintain databases for past performance, resumes, and project experience
Qualifications
- 7–12+ years of experience in contracts administration and proposal development
- Background in construction, environmental, or engineering services
- Strong knowledge of:
- Government and public works contracting
- Proposal compliance and submission processes
- Construction and/or environmental contract structures
- Proven ability to manage multiple proposals under tight deadlines (high volume)
- Exceptional attention to detail and strong writing/editing skills
- Proficiency with Microsoft Office, CRM systems, and contract management tools
Nice to Have Qualifications
- Experience with Microsoft Dynamics, ContractSafe, or similar systems
- Notary Public certification (or willingness to obtain)
- Experience in high-volume public bid environments
- Familiarity with proposal graphics, charts, and formatting
Why this Opportunity Stands Out
- Key hire tied to long-term team growth and succession planning
- High exposure to executive leadership and decision-makers
- Work on revenue-driving proposals and contracts daily
- Blend of public sector and private client work
- Stable, established company with strong industry presence
