Job Title: Administrative Assistant to Director, US
Location: New York, NY (Manhattan) –
Hybrid works schedule - 3 days in off/2 work from home.
Salary: $65,000 - $75,000 annually
Email Resumes To: CHRC511@kellyservices.com
Kelly Services is seeking a highly organized and proactive Administrative Assistant to Director to support a senior executive in a fast-paced, business-focused environment. This role combines high-level administrative support with exposure to business development, market research, and stakeholder engagement.
The ideal candidate is detail-oriented, analytical, and confident interacting with senior-level professionals, with the ability to manage multiple priorities independently.
If you are a highly organized, self-motivated professional who thrives in fast-paced environments, enjoys building relationships, and wants to contribute to international business development, this is your chance to make an impact!
What You’ll Do
Executive Support & Planning
- Manage the Director’s calendar, meetings, and travel arrangements across the US
- Prepare meeting briefs, draft minutes, and coordinate follow-ups
- Handle administrative matters and claims processing with efficiency and discretion
Office & Operations Management
- Keep the San Mateo office presentable and fully functional
- Manage office assets, supplies, vendor relationships, and budget planning
- Support business continuity planning and knowledge management initiatives
- Work with insurance brokers to obtain quotes and support risk management decisions
Market Development & Stakeholder Engagement
- Conduct market research and identify potential business leads (~5–10% of the day)
- Build relationships with stakeholders to facilitate business connections
- Support events, analyze engagement data, and assist in lead nurturing campaigns
Who You Are
- Exceptional communication and interpersonal skills with the confidence to engage senior executives
- Highly organized, proactive, and detail-oriented with the ability to manage multiple priorities
- Strong analytical and research capabilities with experience in sales or business operations a plus
- Comfortable with MS Office, Salesforce, LinkedIn, and other business tools
- Enthusiastic about learning and exploring industry trends and global business opportunities
Qualifications
- 3–5 years of experience in executive or administrative support required
- Familiarity with international business and Asia economic landscape is a plus, but not required
- Experience in business operations, sales support, or marketing is a plus
- Excellent written and verbal communication skills
- Strong analytical and research capabilities
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience with Salesforce, LinkedIn, or similar tools preferred
- Ability to interact professionally with senior executives and stakeholders
Apply today and be part of a team that shapes the future of global business! Send your resume to chrc511@kellyservices.com
