Executive Admin

Executive Assistant to the Vice Chancellor of Information Technology

The Interim Executive Assistant provides comprehensive, high-level administrative and advisory support to the Vice Chancellor of Information Technology at UC Santa Cruz. This experienced professional is responsible for managing complex scheduling, travel, communications, governance support, and office operations across a broad range of institutional priorities and relationships.

Calendar and Scheduling

• Manage the calendar, including appointment scheduling, prioritization, and conflict resolution involving highly sensitive matters.
• Exercise discretion to protect and optimize the schedule by evaluating competing priorities and time commitments.
• Screen and triage meeting requests; redirect or independently resolve matters as appropriate.
• Anticipate scheduling needs and take proactive action without prompting.

• Coordinate all travel arrangements for the VC IT, including transportation, accommodations, and detailed itineraries.
• Prepare, reconcile, and submit expense reports accurately and within required timeframes.
• Organize and coordinate on‑campus and off‑campus events, meetings, and engagements.

• Review, prioritize, draft, edit, and respond to email and written correspondence on behalf of the VC IT.
• Prepare and distribute meeting agendas and supporting materials in advance of scheduled commitments.
• Assist with the preparation of presentations, reports, and other materials for internal and external audiences.
• Receive and screen phone calls and visitors, responding with tact and diplomacy and directing matters appropriately.

• Facilitate ITS governance groups and provide administrative support for governance meetings.
• Take notes, track discussions, and identify and follow up on action items for high‑priority meetings.
• Coordinate complex meeting logistics, including scheduling, agendas, materials, and catering.

• Support the day‑to‑day operations of the VC IT’s office and continuously refine internal processes.
• Determine priorities for matters requiring the VC IT’s attention; redirect or resolve issues independently when appropriate.
• Maintain strict confidentiality in handling sensitive information.
• Lead or complete special projects as assigned by the VC IT.

Required:

• Advanced interpersonal skills with the ability to communicate and collaborate effectively with staff, faculty, senior leadership, and external constituents.
• Advanced written and verbal communication skills, including independent drafting of professional correspondence and materials.
• Superior organizational skills with strong attention to detail and the ability to manage multiple priorities under tight deadlines.
• Demonstrated ability to anticipate needs, exercise independent judgment, and take initiative with minimal direction.
• Ability to work with urgency, accuracy, and professionalism in a fast‑paced, high‑visibility environment.
• Proven ability to maintain discretion and strict confidentiality at all times.
• Ability to navigate sensitive issues and differing perspectives across all organizational levels, including the Office of the President and external partners.

If this is a role that interests you and you’d like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of:  Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.