Event Coordinator

Who We Are:

TrustedTech is a leading Microsoft Cloud Solution Provider (CSP) specializing in Microsoft Cloud services, Microsoft perpetual licensing, and Microsoft Support Services for medium and enterprise-sized businesses. Our robust team of in-house, U.S-based Microsoft architects and engineers are certified in all 6/6 Microsoft Solutions Partner Designations in the Microsoft Cloud Partner Program.

Prioritizing a people-centric mission, TrustedTech has transformed the Microsoft software licensing experience, giving IT professionals complete confidence in the success of their Microsoft investment.

Overview:

The Event Coordinator will own the end-to-end planning, logistics, and execution of TrustedTech’s marketing, partner, private equity, and industry events calendar. This is a high-visibility, cross-functional role responsible for delivering a portfolio of events that directly supports pipeline and revenue objectives.

The ideal candidate is exceptionally organized, thrives in a fast-paced B2B environment, and brings sharp project management skills to every engagement. A background in the technology or IT services space is a strong plus. This role reports directly to the Senior Solutions Marketing Manager and works closely with leadership across Sales, Marketing, and Private Equity.

Responsibilities:

• Own the full lifecycle of assigned events, from concept and budgeting through logistics, on-site execution, and post-event reporting to senior staff.
• Manage and coordinate TrustedTech’s event calendar across four categories: Marketing Events, Partner Events, PE Initiatives, and Industry Events (e.g., Ignite).
• Develop and maintain detailed project plans, timelines, and run-of-show documents for each event, ensuring all internal stakeholders are aligned and on schedule.
• Coordinate venue sourcing, contract negotiation, and vendor management (AV, catering, travel, swag, signage, promotional materials).
• Manage event budgets with precision, tracking spend, reconciling actuals, and flagging variances.
• Serve as the primary logistics liaison for partner-funded events, coordinating co-marketing contributions from partners such as AvePoint, Barracuda, Crowdstrike, and Microsoft.
• Drive cross-functional alignment by partnering with Sales, Marketing, and PE teams to ensure event strategy maps to pipeline and opportunity goals.
• Support pre-event promotional coordination in partnership with the marketing team (email, social, paid media).
• Manage event registration, attendee communications, and post-event follow-up logistics.
• Track event ROI and report on performance against established targets (e.g., opportunities generated, attributed revenue).
• Coordinate travel logistics and on-site staffing plans for all events requiring TrustedTech personnel attendance.
• Maintain vendor and venue relationships to build long-term partnerships and secure favorable terms.

Deliverables:

Success in this role is measured by the quality and consistency of what gets produced and executed across TrustedTech’s full event portfolio. The Event Coordinator is expected to deliver:

• A maintained annual and quarterly event calendar that reflects confirmed logistics, approved budgets, and clearly assigned ownership across all event categories.
• Per-event project documentation (including detailed timelines, vendor lists, run-of-show documents, staffing plans, and post-event recaps) that is complete, current, and shared proactively with stakeholders.
• Budget tracking that is accurate and up to date at all times, with actuals reconciled against forecast and variances flagged to the Sr. Solutions Marketing Manager before they become issues.
• Post-event performance reports that document attendance, pipeline impact, and actionable recommendations, written clearly enough to inform future event strategy, not just satisfy a reporting requirement.
• Organized vendor and partner coordination records, including contracts, co-marketing agreements, and deliverable tracking, maintained in a way that provides visibility and continuity across the team.
• On-site event execution that is seamless, professional, and reflective of TrustedTech’s brand, where attendees experience a well-run event and internal stakeholders feel confident and supported throughout.

Required Skills & Qualifications (must-haves):

• 4+ years of hands-on experience in event coordination, corporate event planning, or B2B marketing events, with demonstrated ownership of events from planning through post-event reporting.
• Proven ability to manage multiple events and workstreams simultaneously; this role runs a portfolio of events across four categories, and strong project management discipline is non-negotiable.
• Experience in B2B technology, IT services, or Microsoft partner ecosystem events.
• Hands-on vendor and venue negotiation experience, including contract review, relationship management, and securing favorable terms across AV, catering, travel, swag, and signage suppliers.
• Experience managing event budgets of varying sizes, with a consistent track record of staying on budget, reconciling actuals, and communicating variances proactively.
• Availability and willingness to travel approximately 30% of the time (or more) to support on-site event execution across TrustedTech’s event calendar.
• Strong written and verbal communication skills, with the confidence to interface directly with executive stakeholders, external partners, and vendors without significant oversight.
• Proficiency with project management and collaboration tools such as Jira, SharePoint, Asana, or equivalent, used to maintain visibility and accountability across concurrent workstreams.
• A highly organized, self-directed working style that doesn’t require a lot of hand-holding, this role operates with meaningful autonomy, and the right candidate is energized, not unsettled, by that.

Preferred Skills & Qualifications (nice-to-haves):

• Experience working in the B2B technology, IT services, or Microsoft partner ecosystem, where partner co-marketing programs, industry events like Ignite, and technical audiences are familiar territory.
• Familiarity with event management platforms such as Cvent, Eventbrite, or similar tools for registration, attendee management, and event logistics.
• Exposure to Salesforce or marketing automation platforms (e.g., SFMCAE) for attendee tracking, lead capture, and post-event follow-up workflows.
• Experience supporting executive-level or Private Equity-related events, where discretion, precision, and a high standard of presentation are expected without being asked.
• CMP (Certified Meeting Professional) designation or active progress toward certification is a meaningful signal of professional commitment to the craft of event management.
• Bachelor’s degree in Marketing, Communications, Business, Hospitality, or a related field, is preferred.

Working Environment & Compensation Details:

• Type: Onsite (Irvine, CA); Monday-Friday
• In-office Hours: 7:00 am to 4:00 pm PT
• Travel Requirements: Availability and willingness to travel approximately 30% of the time (or more) to support on-site event execution
• Compensation Range: $100K - $115K (*DOE)

Benefits:

- 100% employer-paid base medical coverage: HMO (CA) | PPO (out-of-state)

- Dental and vision coverage

- 401(k) with 4% company match (fully vested)

- Paid vacation, sick leave, and holidays

- Paid parental leave

- Voluntary benefits (STD*, life/AD&D, accident, critical illness, hospital)

- Employee Assistance Program (EAP)

- Pet discount plans

- Microsoft reimbursement program

(*Short-term Disability available for employees outside California)

*TrustedTech is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*