Epic Willow Project Manager

About the Role

We are seeking an experienced Epic Implementation Project Manager to lead the Willow Ambulatory implementation across outpatient and ambulatory pharmacy sites. This is a long‑term, high‑visibility initiative with a planned go‑live in October–November 2027.

This role requires someone who understands Willow Ambulatory workflows, device and application deployment, and large‑scale Epic implementations in complex healthcare environments.

Project Overview

• Enterprise implementation of Epic Willow Ambulatory
• Rollout across outpatient ambulatory pharmaceutical sites, including hospital‑owned outpatient pharmacies and affiliated pharmacy locations
• Extensive device and application work already scoped and documented
• Detailed discovery completed; checklist finalized
• Epic Analyst resources already hired and in place

Key Responsibilities

• Serve as the primary Project Manager for the Willow Ambulatory implementation from current phase through go‑live
• Lead and coordinate a team of 7 Epic Analysts and collaborate with the Data Technology Solutions Manager (IS)
• Own project planning, timelines, milestones, risks, and dependencies
• Coordinate device and application readiness, including on‑site activities as required
• Partner with pharmacy, IS, Epic teams, and external consultants to ensure successful delivery
• Leverage an existing Epic consultant resource who will continue supporting on‑site and implementation activities
• Provide clear executive‑level communication, status reporting, and issue resolution
• Ensure the project stays aligned with Epic best practices, timeline commitments, and organizational goals

Required Experience

• Proven experience as a Project Manager on Epic implementations
• Willow background strongly preferred, specifically Willow Ambulatory
• Epic certification is a plus but not required
• Experience managing long‑term healthcare IT implementations (12–24 months)
• Ability to understand, plan, and support installation and deployment of Epic products
• Strong experience coordinating device builds, application workflows, and on‑site activities
• Comfortable leading cross‑functional teams in complex healthcare environments
• Willingness and ability to come on‑site as needed for milestones, device work, and critical phases

Team & Environment

• 7 Epic Analysts already staffed
• 1 IS Manager
• Existing Epic consultant available to support implementation and on‑site work
• Structured, mature Epic environment with significant upfront discovery already completed

Why This Role

This is an opportunity to lead a flagship Willow Ambulatory implementation at scale, with strong internal support, defined scope, and a long runway through go‑live. Ideal for a senior Epic PM who enjoys ownership, complexity, and driving large healthcare initiatives to completion.