Engineering Administrative Assistant

Atrium is seeking on behalf of our client an Engineering Administrative Assistant based in Melville, New York.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Engineering Administrative Assistant

Location: Melville, New York

Employment Type: Full-time

Compensation: $75-85k

Position Overview

The Engineering Administrative Assistant will provide high-level administrative and operational support to senior leaders and engineering teams. This role ensures seamless coordination of schedules, communications, and departmental processes while supporting cross-functional projects and initiatives. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
• Develop detailed travel itineraries, schedules, and briefing materials.
• Manage and prioritize emails, calls, and correspondence, escalating matters as needed.
• Prepare presentations, reports, agendas, and meeting materials.
• Record and distribute meeting minutes, action items, and follow-up communications.
• Handle confidential information with professionalism and discretion.
• Manage departmental expenses, travel reimbursements, budget tracking, and reconciliation.
• Support cross-functional projects and departmental initiatives, ensuring alignment on timelines and deliverables.
• Track project milestones and proactively follow up with stakeholders to maintain progress.
• Maintain departmental databases, records, and documentation, including performance metrics and purchase orders.
• Coordinate employee onboarding and offboarding activities and assist with planning team meetings, events, and training sessions.

Required Experience/Skills

• 3+ years of administrative, executive assistant, or coordinator experience supporting senior leaders or large departments.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Experience managing calendars, travel arrangements, and executive communications.
• Proven ability to handle confidential information with discretion.
• Exceptional attention to detail and follow-through.
• Ability to work independently and proactively solve problems.

Preferred Experience/Skills

• Experience supporting engineering, technical, manufacturing, or product development teams.
• Familiarity with project coordination and project management concepts.
• Experience with Smartsheet or similar project-tracking tools.
• Experience coordinating onboarding, events, and departmental logistics.

Education Requirements

• Associate's degree or higher in Business Administration, Management, or a related field preferred.
• Equivalent professional experience will be considered in lieu of formal education.

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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