This posting is continuous until filled.This position is expected to work in the office but may be eligible for a hybrid telework schedule upon completion of an initial probationary period.Performs highly complex (senior-level) contract management work involving developing and evaluating a broad range of contracts. Work involves developing contracts and amendments by identifying provider resources, describing services to be rendered, and evaluating information supplied by bidders. Worksunder limited supervision, with moderate latitude for the use of initiative and independent judgment.
40% Develops agency contracts and amendments. •Drafts agency contracts for execution and coordinates signature routing.
•Coordinates change management and execution via TABC protocols.
•Complies with purchasing policies and regulations and ensures agency and state procurement procedures are followed in all procurements.
•Assists with developing contract administration policies and procedures.
40% Reviews fiscal expenditure reports for completeness, appropriateness, and accuracy. •Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
•Recommend updates for solicitations, contract boilerplate language, and other contract-related documents.
•Resolves audit exceptions by defining causes of errors and recommending appropriate dispositions.
•Evaluates expenditure data and makes projections to ensure appropriate use of funds.
•Assists with contract reporting, deliverables acceptance, and contract-related records management.
15% Serves as a liaison with contract providers to ensure participation is consistent with program, legal and fiscal requirements •Advises internal and external stakeholders on contract administration, policies, and procedures.
•Monitors legal and regulatory requirements pertaining to contracting.
•Assists with competitive procurements.
5% Performs special projects and other related duties as assigned.MINIMUM QUALIFICATIONS: Education: Graduation from an accredited four-year college or university with major coursework in business administration, public administration, or a related field isgenerally preferred.
AND
Experience:
- Three (3) years’ full-time experience developing complex contracts including but not limited to: Memorandums of Understanding, Memorandums of Agreement, and contracts that result from solicitation.
- One (1) year full-time experience in contract management for the State of Texas.
Applicable Substitutions: Experience and education may be substituted for one another.
Preferred Qualifications:
- Holds active Texas Contract Developer or Certified Texas Contract Manager certifications.
- Three (3) years of contracting experience for the State of Texas or other governmental entity using the Centralized Accounting and Payroll/Personnel System (CAPPS)
- Intermediate to advanced experience with DocuSign software platform.
- Experience providing advice and counsel to non-purchasing and contracting staff.
- Experience as part of a purchasing and contracting team at a Texas state agency or Texas institution of higher education.
- Certified Texas Contract Developer (must acquire certification within 6 months of hire date)
- Certified Texas Contract Manager (must acquire certification within 12 months of hire date)
Knowledge
- Knowledge of the principles and practices of public administration.
- Knowledge of state procurement and contract management requirements, regulations, and best practices.
- Knowledge of state procurement laws.
- Knowledge of negotiating contracts, developing contracts, and the policies and procedures of contract management.
- Knowledge of business administration and accounting principles and practices.
- Knowledge of contract development reporting, deliverables, and payment processes.
- Knowledge of the State of Texas Centralized Accounting and Payroll/Personnel system (CAPPS).
Skills
- Skill in using Microsoft Office programs such as Word, Excel, and SharePoint.
- Skill in use of internet, email, word processing, spreadsheet and database software.
- Skill in formatting contracts or legal documents.
- Skill in reviewing and interpreting complex contracts.
- Skill in analyzing invoices and expenditure data for accuracy and compliance with contract terms.
- Skill in effective verbal and written communication.
- Skill in coordinating with internal and external stakeholders.
Abilities
- Ability to comply with all agency and division rules, regulations, and policies and procedures.
- Ability to use CAPPS financial system to process purchase orders and contracts.
- Ability to evaluate contracts and recommend future status; to interpret policies,proceduresand regulations.
- Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements.
- Ability to write and edit contract requirements and specifications.
- Ability to consistently meet internal and external customer needs and expectations in a professional manner.
- Ability to use sound judgement in dealing with confidential matters of significant consequences.
- Ability to gather, assemble, correlate, and analyze facts and information.
- Ability to work accurately with particular attention to detail and meet strict deadlines.
- Ability to work and cooperate with others in a team environment.
REGISTRATION, CERTIFICATION OR LICENSURE: •Possess a valid Texas driver’s license, if applicable
•Requires certification as a Certified Texas Contract Developer (CTCD) and Certified Texas Contract Manager (CTCM).
•Additional certifications may be required to be registered, certified, or licensed in a specialty area.
This position functions in a standard office environment. Must be able to move around the office to access filing cabinets, office equipment and move up to 20 pounds. Must be able to communicate and exchange information via phone, computer, in person and via electronic media. Must be able to perform repetitive use of a keyboard at a workstation. Must be able to work with overlapping deadlines.
This position is expected to work in the office but may be eligible for situational or hybrid telework schedule upon completion of an initial probationary period. For teleworking, must have a secure, dedicated workspace with internet service, ability to maintain a reliable consistent work schedule and be available for meetings and group collaboration via Microsoft Teams or other platforms/applications during regular business hours.
TRAVEL REQUIREMENT %:5%
Military Information:MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE: Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply. For more information see the Texas State Auditor’s Military Crosswalk athttps://hr.sao.texas.gov/CompensationSystem/JobDescriptionsThe Texas Alcoholic Beverage Commission adheres to the Military Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code. Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment.Supplemental Information:The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC's and/or an employee's contribution to the Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge. More than one position may be filled from this posting. Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered. The Immigration Reform and Control Act of 1986 require all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see:https://www.e-verify.gov/about-e-verify/what-is-e-verify
