Lawyers on Demand, a Consilio Company, is urgently seeking a contract Legal Administrative Assistant to support one of our law firm clients in Austin, TX.
Start: ASAP
Duration: 6+ weeks
Location: Austin, TX; fully on site
Pay Rate: $27/hour
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
- Types, transcribes, revises, modifies and proofreads all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts or originals, prioritizes assignments and meets specific deadlines on projects.
- Files electronic and non-electronic filings with various courts.
- Processes new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
- Maintains and coordinates attorneys’ calendars. including scheduling and reminding attorneys of appointments and various other dates.
- Makes travel arrangements and prepares itineraries.
- Initiates or gathers pertinent materials needed for assignments from files, Records Department, Legal Information Services, etc.
- Reviews and routes incoming mail not marked personal and confidential. Prepares and processes outgoing mail, arranging for specialized mail or messenger services as required. Ensures all attachments, exhibits, and enclosures are included. Coordinates activities with Office Services, as needed.
- Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
- Enters and/or releases attorneys’ time, if required. Maintains list of all current billing numbers for assigned timekeepers.
- Prepares and submits expense reports.
- Maintains and organizes digital and hard files on request, working in conjunction with Records Department.
- Assists other administrative assistants with work overflow.
- Perform other responsibilities/tasks as requested.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
- One to two years of post-high school education, preferred.
- Three or more years of legal support experience, with strong litigation skills, required. Experience in additional practice areas is a plus.
- Knowledge of state, federal and appeal court procedures, including Pacer and ECF filing procedures.
- Proficiency in Microsoft Office Suite, including Word (styles and tables), Outlook, Excel and PowerPoint. Knowledge of NetDocuments, Intapp Open, LegalKey, Chrome River and BigHand helpful.
- Ability to use a redlining tool.
- Excellent written and verbal communication skills, including grammar, spelling and proofreading.
- High level of organizational skills, with ability to multi-task and independently meet deadlines.
- Ability to deliver superior, professional services to all internal and external clients.
- High degree of confidentiality regarding clients, guests, documents and conversations.
- Flexibility to work overtime when required.
LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better and we encourage all applicants; including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things together.
