Contract Administrative Assistant – Policy & Document Management (SharePoint Project)
Position Overview
We are seeking a highly organized and communicative Contract Administrative Assistant to support a focused project involving the review, reformatting, and migration of policies and documents into a SharePoint site. This role is ideal for someone who excels in structured environments, has strong attention to detail, and is experienced with Microsoft tools and office-based processes.
The contractor will play a key role in standardizing documentation, ensuring consistency in formatting, and supporting the successful organization and upload of materials into a centralized SharePoint environment.
Key Responsibilities
- Review, organize, and reformat existing policies, procedures, and internal documents for consistency and clarity
- Standardize formatting (fonts, styles, headers, templates) across documents using Microsoft Word and related tools
- Prepare files for upload and organization within SharePoint, ensuring proper naming conventions and version control
- Upload and categorize documents within SharePoint libraries, maintaining a clean and intuitive structure
- Collaborate with stakeholders to clarify document content, identify gaps, and confirm accuracy
- Track progress of document updates and maintain status reports or logs in Excel
- Assist with basic SharePoint page updates, metadata tagging, and navigation organization (as needed)
- Ensure all documents meet internal standards for formatting, branding, and compliance
- Communicate project updates clearly and proactively to stakeholders
- Various administrative office duties
Qualifications
- Proven administrative experience in an office or corporate environment
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook; PowerPoint a plus)
- Hands-on experience working with SharePoint (document libraries, uploads, organization) – Preferred not required
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to manage high volumes of documents with accuracy and consistency
- Experience working on structured projects with timelines and deliverables
- Ability to work independently and meet deadlines in a contract role
Preferred Qualifications
- Experience reformatting or standardizing policies, SOPs, or procedural documents
- Familiarity with SharePoint Online features such as metadata, version control, and permissions
- Experience using Microsoft Teams or other collaboration tools
- Prior experience supporting document migration or system implementation project
Key Competencies
- Document Control & Organization
- Attention to Detail & Quality Assurance
- Clear Communication & Stakeholder Coordination
- Time Management & Deadline Focus
- Initiative & Problem-Solving