Job Purpose: In this position, you coordinate administrative and communication activities to support the team in delivering projects within scope, schedule and budget.
Project Coordination Accountabilities (80%)
- Coordinate job startup and closeout process
- Maintain project documentation per Team Nexus standards
- Keep project status logs, submittal logs, and track change orders as requested
- Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
- Prepare and distribute bid packages
- Assist with invoices, budgets and schedule of values
- Coordinate with local utility rebate programs, tracking and reporting
- Solicit and track subcontractor spend-out schedules
- Address questions and problems with urgency, collaborate as needed
Client & Consultant Accountabilities (20%)
- Share process standards and best practices to assure continuity and quality
- Attend meetings and visit client sites as requested, record minutes as needed
- Communicate with purchasing and outside vendors to order and expedite material
- Coordinate with subcontractors, including routing correspondence and change documents
- Facilitate informational vendor training
- Review and/or prepare contracts and assemble drawings, specifications and other resources to answer questions in a timely manner
- Communicate with subcontractors, architects, engineers, and owners to assist Operations leadership with daily duties
Required Qualifications
- High School degree or equivalent
- A minimum of 7 years’ experience in administrative function or business environment, preferably with a general contractor or construction firm
- Ability to solve problems effectively and efficiently
- Strong written and verbal communication skills
- Self-directed and highly organized in approach to work
- Able to manage multiple, competing priorities in a fast-paced environment
- Demonstrated attention to detail and ability to shift focus
- Solid knowledge of Accounting practices
- Proven ability to operate with integrity and empathy and build lasting trust-based relationships
- Strong computer skills with competency in Microsoft Office and Bluebeam
- Able to travel occasionally and accommodate flexible scheduling
Preferred Qualifications
- Project administration experience
- Proficiency with Procore
- Experience working with K-12 facilities, programs, and priorities
This job description is designed to provide a general summary of job responsibilities and expectations. Not all activities and responsibilities that are required of the employee for this job are included.
