Project Controls Coordinator

Meruelo Group is a dynamic, privately held conglomerate founded by entrepreneur Alex Meruelo. Headquartered in Downey, California, we operate across a wide range of industries including hospitality and gaming, media and entertainment, construction and real estate, food services, financial services, and even professional sports.

Our diverse portfolio includes the iconic Sahara Las Vegas, Grand Sierra Resort in Reno, a strong lineup of Southern California radio and TV stations (including KDAY, KLOS, and KWHY-TV), as well as ownership of the Arizona Coyotes NHL team.

Meruelo Group is driven by an entrepreneurial spirit and a bold growth strategy. We revitalize legacy brands, invest in underserved markets, and build businesses that make a lasting impact. As a family-owned company, we pride ourselves on agility, vision, and a deep commitment to the communities we serve.

About the Role:

This position is with our internal construction and development team, reporting to the Meruelo Group VP of Construction, (and not with our separate construction company (Meruelo Enterprises Inc.) which provides services to third party customers). This team is responsible for internal construction and development projects including a new arena in Reno, CapEx improvements at our related businesses, and owned real estate developments.

We are seeking a highly organized and proactive Project Controls Coordinator to work with this team in coordinating the information from third party contractors and coordinating internal data for various construction projects under Meruelo Group entities. This role is critical to ensuring smooth communication, timely reporting, and alignment of project objectives across all stakeholders.

Key Responsibilities:

• Track project budgets, committed costs, and actuals; assist with forecasts and variance reporting
• Review contractor pay applications for accuracy, schedule of values, lien releases, and insurance compliance
• Maintain change order logs and support cost impact tracking
• Assist with owner billings, draw requests, and intercompany billings
• Partner with Accounting on job cost reporting and audit readine
• Coordinate financial and cost-related information between the GC, Accounting, and internal teams
• Maintain organized project cost files and documentation
• Prepare reports, meeting minutes, and summaries related to project status and financials

Qualifications:

• 5+ years of experience in construction project coordination or similar role.
• Strong understanding of construction processes, terminology, and documentation.
• Bachelor’s degree in Accounting preferred.
• Excellent communication and interpersonal skills.
• Proficiency in project management software (Procore, MS Project, or similar).
• Proficiency in Microsoft 365 products (Word, Excel, Powerpoint).
• Detail-oriented with strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Familiarity with Trimble Viewpoint/Spectrum software a huge plus.

At Meruelo, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.

We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.