Compliance Coordinator
Division of Procurement and Grant Oversight (DPGO) – Oversight Branch
Hybrid Position
About the Division
The Division of Procurement and Grant Oversight (DPGO) is part of the CHFS Office of Administrative Services and includes the following branches:
- Commodity Acquisition
- IT Procurement & RFP
- MOU & Grant Oversight
- Personal Service Contract
- Services Acquisition
The Family Services and Health Services sections operate under the Personal Service Contract Branch.
DPGO provides oversight for the procurement of goods and services that support the Cabinet’s programs, services, and initiatives designed to protect and promote the health and well-being of all Kentuckians and their communities.
The division manages procurement and oversight for items and services including:
- Contracts and Purchasing Requests (PPATS)
- Cabinet ProCard
- IT hardware, software, and infrastructure requests
- Furniture, printing, advertising, and membership dues
- Memoranda of Understanding (MOU)
- Cabinet wireless devices and copiers
- Pest control, security guard, and janitorial services
- Postage and meter services
- Temporary contract workers
- And other procurement-related activities
Position Summary
DPGO is seeking a Compliance Coordinator to join the Oversight Branch. This role supports procurement compliance monitoring, auditing, and reporting to ensure adherence to applicable laws, regulations, policies, and internal standards.
The Compliance Coordinator will analyze procurement data, conduct compliance reviews, collaborate with internal teams, and support monitoring activities throughout the procurement lifecycle.
Key Responsibilities
- Conduct routine procurement compliance reviews in accordance with applicable laws, regulations, policies, and codes.
- Develop and review project plans, collect and analyze procurement data, and prepare reports to present findings to management.
- Collaborate with DPGO and agency staff to implement best practices in contract administration and procurement management.
- Support compliance monitoring activities including:
- Annual procurement planning
- Vendor performance evaluations
- Risk self-assessments
- Peer audits
- PPAT approvals
- Contract renewals and expirations
- Past-due invoice compliance
- Intra-agency contract amount compliance
- Develop review schedules, testing tools, and reporting mechanisms to monitor procurement compliance progress.
- Participate in strategic initiatives by assisting with requirements gathering and providing procurement subject matter expertise.
- Support the development and delivery of procurement compliance and process training for internal stakeholders and agencies.
- Track project and task progress across workgroups by maintaining planning documentation and supporting project management activities.
- Maintain and administer collaboration platforms such as SharePoint, Microsoft Teams, and Monday.com.
- Update standard operating procedures (SOPs), reference guides, and documentation to support continuous improvement initiatives.
- Collaborate with DPGO staff and agency partners to plan, coordinate, and monitor compliance activities and training initiatives to mitigate organizational risk.
Required Qualifications
- Bachelor’s degree or equivalent combination of recent, relevant work experience
- Experience analyzing data, preparing reports, and presenting findings to leadership or stakeholders
- Experience coordinating projects and tracking progress across multiple workgroups
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams)
- Minimum 2 years of professional experience in one or more of the following areas:
- Procurement
- Compliance
- Auditing
- Project coordination
- Contract administration
- Administrative or government program support
- Strong organizational skills and ability to manage multiple priorities and deadlines
Preferred Qualifications
- Experience with government procurement processes, compliance monitoring, or contract administration
- Experience developing or delivering training or serving as a subject matter expert
- Familiarity with procurement systems, reporting tools, or compliance review processes
- Experience using collaboration or project management platforms such as:
- SharePoint
- Microsoft Teams
- Monday.com
- Strong analytical and problem-solving skills
- Excellent communication, organizational, and time management abilities
- Detail-oriented with the ability to work independently and collaboratively across cross-functional teams
Software & Tools
- Microsoft Office Suite
- SharePoint
- Microsoft Teams
- Monday.com
- Other collaboration and reporting tools
