Are you looking for an exciting career, and the opportunity to grow with a top-of-the-line company?
David S. Brown Enterprises is a full-service real estate company headquartered in Baltimore, Maryland. Since inception, our commitment to personalized service and high-quality construction has exceeded the expectations of our tenants and partners. With a forward-thinking approach, we serve the community through socially conscious development and infuse each project with our firm principles of loyalty, stability, responsiveness, and quality. Our entire portfolio is handled in-house, minimizing the need for external consultants in construction, design, and architecture. For our consumers, this means cost-savings, expedited timelines, and fewer miscommunications – delivering a project efficiently and effectively.
As a Commercial Executive Administrator, your primary function is to provide high-level administrative and operational support to the Commercial Office Leasing team. This includes managing lease documentation, coordinating renewals, supporting reporting functions, and ensuring smooth day-to-day operations within a fast-paced commercial real estate environment.
What we would like from you:
- High school diploma required; college degree preferred
- Minimum of 5 years of related administrative or commercial real estate experience
- Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)
- Draft, redline, and process lease proposals, letters of intent, and lease agreement
- Collaborate with leasing and legal teams to format and finalize lease documents
- Draft and manage monthly renewal letters based on broker-provided terms, ensuring approval, mailing, and digital distribution.
- Track renewal timelines and maintain accurate reporting and CRM updates
- Prepare and maintain reports including vacancy, renewal, tenant roster, and prospect reports.
- Assist with preparation and review of invoices, commissions, and expense tracking.
- Coordinate tenant communications, welcome materials, and engagement initiatives
- Support marketing efforts including updating property listings, materials, and communications.
- Maintain CRM database and assist with marketing campaigns
- Provide administrative support including calendar management, meeting coordination, travel arrangements, and office operations.
- Maintain and organize filing systems and ensure accuracy of documentation
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
- Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams.
- Detail-oriented, dependable, and able to maintain confidentiality
Perks when you join our team:
- Work-life balance with 10+ days of paid vacation, paid sick leave, and a paid day off for your birthday
- 9 paid company holidays
- 401(k) retirement plan with a 50% company match up to 8%
- Comprehensive medical, dental, and vision insurance with employer contributions
- 15% apartment rental discount for eligible employees
- Discretionary performance bonuses
- Tuition reimbursement for undergraduate, graduate courses, certifications, and seminars
Employer-paid benefits, including:
- Term Life & AD&D Insurance
- Short-Term Disability
- Wellness Program & gym membership
We are proud to be an EOE, and we maintain a drug-free workplace