About the Company
Inframark is a leader in water, wastewater, and community management services. Our CLEAR values—Collaboration, Leadership, Excellence, Accountability, and Respect—guide how we serve our clients and how we work together every day.
About the Role
The Payroll Administrator executes accurate, timely, and compliant payroll for multi-state hourly and salaried employees in a complex, high-volume environment for bi-weekly and weekly payroll cycles. You’ll own end-to-end pay cycle activities in Dayforce (time attendance, earnings/deductions, garnishments, taxes, and off-cycle runs.)
Responsibilities
- Prepare and process weekly and bi-weekly payrolls and certified payrolls
- Serves as primary day-to-day contact for employee inquiries
- Import/validate time from Dayforce Time or other timekeeping integrations; research exceptions, missed punches, and approvals; resolve with managers before payroll close.
- Calculate and validate earnings (regular, overtime, shift, differentials), bonuses, retro, and special pay per federal/state wage and hour rules and company policy.
- Maintain employee payroll records (direct deposit, W-4/state tax, home/work locations, earnings, deductions)
- Set up and maintain state/local tax jurisdictions; coordinate new SUI and local tax accounts as needed.
- Monitor compliance with FLSA, state/local wage and hour laws (OT, meal/rest premiums where applicable), and union or site-specific rules (where applicable).
- Support quarter-end/year-end close activities (W-2/W-2c review, fringe benefits, imputed income, year-to-date balancing).
- Perform pre- and post-payroll controls (gross-to-net reasonableness, variance checks, negative pay, missing taxes, high-value transactions) and resolve discrepancies before committing payroll.
- Collaborate with HRIS and Payroll leadership on Dayforce configuration tests (earnings codes, deduction/tax rules, workflows) and continuous improvement.
- Maintain SOPs, checklists, and calendars for each pay cycle; propose and implement automation/controls to reduce defects and cycle time.
- Track and report cycle KPIs and drive root-cause actions to improve accuracy and employee experience.
Qualifications
- 4+ years of end-to-end, multi-state, union/non-union payroll processing, with an emphasis on multi-state certified payroll reporting
- 2+ years’ experience establishing and maintaining tax jurisdictions
- 2+ years of payroll processing experience using Dayforce
- Knowledge of payroll tax, wage and hour (FLSA), overtime rules, and final pay requirements; ability to research state/local nuances.
Required Skills
- Strong Excel skills (vlookups/index-match, pivot tables, text/date functions) to audit and reconcile large datasets.
Preferred Skills
- Detail orientation controls discipline
- Problem solving judgment under tight deadlines
- Confidentiality data integrity
- Collaboration across HR/Benefits/Finance/HRIS
- Continuous improvement mindset
Pay range and compensation package
Standard business hours with flexibility during payroll close and year-end. Pay range commensurate with experience and market.
Equal Opportunity Statement
Inframark is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
