Catering Sales Assistant

Job Summary:

The ideal candidate will be responsible for supporting a Sales Executive with the goal of overall operational efficiency and revenue growth. As a sales assistant, you will work with sales executives on revenue generation and administrative responsibilities. Day-to-day responsibilities may change based on support needs, off-premise event schedules, and project-based work. The Sales Assistant’s job responsibilities will be driven by the changing needs of the Sales Executive.

Responsibilities:

• Handle and process orders including follow-up and billing
• Assist with office organization including filing and managing Sales Executive’s calendar
• Participate in daily menu checking of kitchen and delivery orders
• Operations meeting preparation to ensure timely, complete and accurate information is communicated to each department manager in advance (Facilitate Operations meetings on an as needed basis)
• Create menu cards and other event-related materials
• Respond to inquiries with detailed information gathering and ensuring timely follow-up
• Proposal drafting, menu creation and event designing with routine revisions of outstanding proposals and follow-up with clients
• Assist with billing and post-event follow-up with client, outside vendors and captains
• Assist with marketing efforts including mailings and helping to develop of hot prospective client lists
• Assist in managing deposits and AR collections
• Assist in updating Outstanding and other reporting requirements
• Attend events and provide on-site support
• Track inventory levels of marketing materials
• Customer service, post-event follow-up phone calls, thank you notes
• Maintain Inquiry Module ensuring follow-up and that information is accurate
• Performs all duties as assigned

Qualifications

• Proven work experience as an Administrative or Sales Assistant
• Proficiency in Microsoft Office Suite (2 Years Preferred)
• Hands-on experience with office equipment (e.g., scanners/printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree: additional certification in Office Management is a plus