The Opportunity Agathos AEC is seeking a high-caliber Business Administration & Finance Manager to anchor the financial and people operations for our JMPE Engineering team. Based in our Santa Barbara office, you will serve as the primary fiscal and administrative bridge between our local engineering experts and the Agathos AEC corporate team. This is a critical role designed for a professional who enjoys the intersection of numbers, process, and people. You will ensure the financial health of our California projects while fostering a supportive professional environment for our staff across three regional locations.
Key Responsibilities
Financial Administration & Client Relations.
Billing & Invoicing: Manage the end-to-end project billing cycle, ensuring engineering hours and expenses are accurately captured and invoiced to clients.
Accounts Receivable: Partner with the central Agathos finance team to manage collections, resolving billing discrepancies with clients professionally and promptly.
Project Accounting: Monitor project budgets and financial health, providing JMPE leadership with clear visibility into margins and performance.
People Operations & Administration
Regional HR Support: Serve as the local point of contact for "People Ops," assisting with onboarding new hires, benefits coordination, and maintaining office culture across JMPE’s California locations.
Corporate Liaison: Collaborate closely with the Agathos AEC corporate suite to implement national administrative standards at the local level.
Office Management: Oversee the daily administrative needs of the Santa Barbara office, ensuring a high-functioning environment for our technical team.
Software & Systems Management. Utilize AEC-leading project management and accounting software to maintain data integrity. Generate financial reports and administrative dashboards to support data-driven decision-making.
What You Bring to the Team.
Financial Literacy: You have a strong grasp of professional services billing, collections, and basic accounting principles.
Tech Savvy: You are highly proficient in modern ERP systems, project management tools, and the Microsoft 365 suite.
Professionalism & Diplomacy: You can navigate "difficult" collection conversations with clients while maintaining a positive, long-term relationship.
Organized Mindset: You excel at managing multiple administrative streams—from payroll coordination to vendor management—without losing sight of the details.
The Agathos Spirit: A "can-do" attitude, a problem-solving lens, and a desire to grow alongside a premier AEC platform.
Agathos AEC is a leading multidisciplinary firm dedicated to excellence in the built environment. We combine the agility of boutique engineering teams like JMPE with the robust resources of a national platform.
Working in Santa Barbara: Our Santa Barbara office offers an incredible environment to grow your career. You’ll be part of a small, elite team of professionals where your work directly impacts the success and growth of the firm.
Equal Opportunity Employer: Agathos AEC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression. Comprehensive Benefits: We offer competitive compensation, 401(k) matching, premium health/dental/vision insurance, and generous PTO to ensure our team maintains a healthy work-life balance.